Administrative Assistant

Department: Executive Office
Reports To: Chief of Staff
Location: New York NY (Hybrid)
Classification: Non-Exempt

HireFrontier is a modern staffing and recruitment company dedicated to connecting exceptional talent with leading employers across multiple industries. We partner with businesses to deliver customized workforce solutions while providing candidates with outstanding career opportunities. Our collaborative fast-paced environment values professionalism innovation and exceptional client service.

HireFrontier is seeking a highly organized and proactive Administrative Assistant to provide executive and administrative support to the Chief of Staff CEO and Executive Leadership Team. This role is ideal for someone who thrives in a fast-paced environment excels at multitasking maintains strict confidentiality and enjoys supporting business operations.

• Manage executive calendars meetings appointments and travel arrangements.

• Coordinate domestic and occasional business travel itineraries and accommodations.

• Support executive scheduling and meeting logistics.

• Serve as the primary point of contact for internal and external communications.

• Answer and direct phone calls emails and correspondence professionally.

• Draft edit and proofread business documents and communications.

• Assist with office operations supplies vendor coordination and mail distribution.

• Help organize company meetings recruiting events and cross-functional projects.

• Maintain confidential information with professionalism and discretion.

• Perform additional administrative duties as assigned.

• Bachelors degree or equivalent combination of education and experience.

• 1 year of administrative executive support staffing or office management experience preferred.

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities with exceptional attention to detail.

• Proficiency with Microsoft Office (Word Excel PowerPoint) Google Workspace and Adobe Acrobat.

• Outstanding customer service and problem-solving skills.

• Ability to work independently while collaborating effectively with a team.

• Professional demeanor with a high level of integrity and confidentiality.

This hybrid position requires flexibility to occasionally work evenings weekends or travel for company meetings and events. Candidates should be comfortable working in a dynamic environment handling multiple priorities and lifting up to 25 lbs. when necessary.

HireFrontier is an Equal Opportunity Employer and is committed to creating an inclusive workplace. We consider all qualified applicants without regard to race color religion sex national origin age disability veteran status genetic information sexual orientation gender identity or any other protected status under applicable federal state or local law.

Required Skills:

Microsoft OfficeAdministrationHuman ResourcesInformation TechnologyTypingData Entry