Administrative Assistant

Title: Administrative Assistant
Duration: 6 Months
Location: NYC 10001

Duties:

• Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient detail oriented and proactive manner.
• Responsibilities of the position include but are not limited to:
• Heavy interaction with senior management and their assistants; maintain busy calendars including scheduling meetings meeting and greeting visitors and clients
  answering phones coordinating conference rooms and meal arrangements
• Handle complex travel itineraries including airline reservations hotel accommodations car rental reservations car service arrangements and driving directions as needed
• Responsible for the daily schedule of one or more individuals anticipate necessary background material directions and other items required for each activity on the schedule.
• Process and track expense reports and reimbursements; produce letters memoranda presentations reports etc. as necessary.
• Poofread documents for appropriate grammar punctuation and spelling; assist in presentation preparation.
• Provide core administrative support such as faxing filing and copying; performing ad hoc projects as needed.

Skills:

• Ability to perform in a fast paced environment and interact with senior management
• Strong analytical interpersonal and communication skills; excellent organizational skills; detail oriented.
• Strong time management skills
• Ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high pressure environment.
• High energy level along with excellent phone manner a must
• Self-starter with the ability to work independently and with minimal guidance.

Education:
College degree preferred or equivalent experience