Administrative Assistant

Join the TOPS Team!TOPS is seeking a highly organized proactive and resourceful part time Administrative Assistantto provide advanced administrative and office management support to our Leadership Team Naperville office and employees. This role is ideal for a professional who thrives in a fast-paced environment enjoys wearing multiple hats and takes pride in creating a positive and efficient workplace Hours: Monday through Friday 9am-2pmWhat Youll DoAs the Administrative Assistant you will serve as a key point of contact for office operations and leadership support while helping ensure the smooth day-to-day functioning of our Naperville ResponsibilitiesProvide administrative support to the Leadership Team including calendar management meeting coordination and professional communications such as letters memos newsletters and office operations including filing photocopying shipping shredding coordination and local incoming calls take messages and promote effective communication across maintenance and support for office equipment conference room technology and kitchen office supply inventory process invoices and expense reports and maintain an organized safe and professional work as the primary liaison with building management for office access ID badges and facility-related and coordinate meetings company events employee engagement activities new hire lunches and community involvement as the primary contact for the company travel system assisting employees with travel arrangements including flights hotels and rental and maintain files records and business with recruiting and onboarding activities including interview coordination candidate support and new hire workspace and assist office visitors and special projects and perform additional duties as Were Looking ForRequired QualificationsHigh school diploma or equivalent.5 years of administrative executive support office management or operational support proficiency with Microsoft Office Suite and experience using collaboration and virtual meeting platforms such as Google Workspace Zoom and webinar written and verbal communication organizational multitasking and prioritization attention to detail and to work independently exercise sound judgment and adapt to changing customer service mindset with the ability to build positive working relationships across all levels of the QualificationsAdditional education certifications or administrative supporting executive or leadership Spanish & BenefitsPay Range: $25.00 - $35.00 per hourActual compensation will be based on factors such as relevant experience skills education and overall Join TOPSAt TOPS we value teamwork continuous improvement and employee engagement. This role offers the opportunity to make a meaningful impact by supporting our leaders employees and office operations while helping create an exceptional workplace you are a highly organized professional who enjoys supporting people managing multiple priorities and being the go-to resource for office operations wed love to hear from you. Apply today and become part of the TOPS team!