Administrative Assistant Maintenance Services

Work Calendar: 242

FTE: 1.0 (40.0 Hours per Week)

Contract Status: Contract

FLSA Status: Exempt

Reports To: Supervisor Maintenance Services

Starting Salary: $50754

Salary Schedule/Lane: 48/C/ 01

Benefits: Eligible

Anticipated Start Date:10/10/2026

Priority Screen Date:09/21/2026

Positions Available: 1

JOB SUMMARY

The Administrative Assistant provides a wide variety of complex and confidential administrative and secretarial support to assigned supervisor; provides coordination and oversight to department functions and procedures; ensures efficient implementation of assigned functions.

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:

1. High school or equivalent
2. Minimum of two (2) years of experience as a Secretary or Administrative Assistant
3. Proficient in Microsoft Office Suite and experienced using data-based software
4. Valid drivers license and evidence of insurability
5. Speak read write and present professionally analyze and interpret English written and verbal communications
6. Ability to operate standard office equipment computer phone copy and fax machine etc.

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.

1. Intermediate-level Microsoft Office Suite skills
2. Experience in a K-12 education or public employment environment
3. Spanish or other language proficiency including ability to read write speak and understand

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Schedule a wide variety of activities (e.g. appointments meetings interviews etc.) to make necessary arrangements for the assigned supervisor
2. Administer many departmental processes (e.g. budget payroll invoicing payments etc.) to organize assignments monitor progress and ensure completion within established guidelines
3. Enter and oversee purchase orders and all blanket purchase orders as needed for the department including change orders and end-of-year rollover process in compliance with administrative guidelines
4. Coordinate a wide variety of projects functions and program components (e.g. meetings in-service events travel and accommodations maintenance of SLC School District vehicles etc.) to complete departmental responsibilities and deliver services in a timely fashion
5. Prepare a wide variety of reports documents and correspondence of a confidential and non-confidential nature (e.g. letters memorandums meeting minutes periodic and ad-hoc reports for department district and state etc.)
6. Compile and analyze data from a wide variety of sources (e.g. time sheets calendars expenditures/budget etc.) to prepare reports make recommendations and prepare information for the assigned supervisor
7. Research a variety of topics (e.g. current practices policies education codes safety inspections etc.) to provide information and recommendations that address a variety of administrative requirements
8. Maintain a wide variety of manual and electronic documents files and records (e.g. budget data employee records financial records etc.) to provide up-to-date information completion of processes and historical reference in accordance with established administrative guidelines and legal requirements
9. Monitor a wide variety of activities on behalf of the assigned supervisor (e.g. program components meeting arrangements account balances work order status employee issues etc.) to achieve goals and meet target dates in compliance with established guidelines and regulatory requirements
10. Evaluate situations (e.g. involving staff the public etc.) and take appropriate action and direct to appropriate personnel for resolution
11. Represent assigned supervisor in their absence as needed
12. Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders
13. Respond to a wide variety of inquiries from internal and external parties (e.g. staff administrators public agencies etc.) to provide information facilitate communication among parties and provide direction
14. Participate in meetings workshops and seminars as assigned to convey and gather information required to perform functions
15. Present information on administrative procedures (e.g. for a variety of departments etc.) to ensure accurate and effective communication
16. Provide secondary coverage for the rental coordinator in their absence; oversee school rentals (e.g. coordinating availability invoicing payments School Space website)
17. Provide backup assistance to department administrative assistants and secretaries as needed
18. Orient new site personnel regarding appropriate district practices to assimilate new personnel into site operations effectively
19. Perform clerical functions as assigned (e.g. making copies basic equipment maintenance scanning answering telephones maintaining forms etc.)
20. Maintain inventories and order supplies and equipment to ensure items availability
21. Adapt to changing work priorities and work with frequent interruptions as required
22. Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively
23. As needed roll push pull bend reach stoop kneel crouch crawl and lift up to 30 pounds
24. Perform other related duties as assigned to ensure the efficient and effective function of the unit
25. Follows the Maintenance Services dress code

EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

WORK ENVIRONMENT & PHYSICAL DEMANDS:Administrative Assistant - Physical Demands Form

The Salt Lake City School District is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment and its services programs and activities. To request reasonable accommodation contact Human Resource Services Salt Lake City School District () or call .

Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age color disability gender gender identity genetic information national origin pregnancy race religion sex sexual orientation or veteran status. The district is committed to providing equal access and equal opportunity in its programs services and employment including its policies complaint processes program accessibility district facility use accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination harassment and retaliation: Tina Hatch Compliance and Investigations/Title IX Coordinator 440 East 100 South Salt Lake City Utah 84111 You may also contact the Office for Civil Rights Denver CO .

Required Experience:

Junior IC