Administrative Assistant LMS

Position: Administrative Coordinator
Location: 5490 Great America Pkwy Santa Clara CA 95054
Work Arrangement: Onsite
Duration: 6 Months Contract
Experience: 24 Years
Job Summary

We are seeking an organized and detail-oriented Administrative Coordinator to support day-to-day administrative operations coordination documentation and communication across internal teams. The ideal candidate will have strong organizational and follow-up skills proficiency in Microsoft Office and basic knowledge of Learning Management Systems (LMS) to support training coordination and record maintenance.

Key Responsibilities

• Coordinate day-to-day administrative activities including scheduling meeting coordination documentation and follow-ups.
• Maintain accurate records trackers reports and departmental documentation using Microsoft Excel Word Outlook and PowerPoint.
• Coordinate employee training activities including scheduling sessions tracking completion and maintaining training records in the LMS.
• Provide basic LMS support including adding/updating training assignments monitoring completion status generating reports and assisting users with routine issues.
• Coordinate with employees managers HR Training Quality and other departments to ensure timely completion of administrative and training-related activities.
• Prepare and distribute communications meeting agendas minutes status updates and other administrative documents.
• Maintain organized electronic and physical records while ensuring confidentiality accuracy and timely updates.
• Track action items deadlines and deliverables and follow up with relevant stakeholders to ensure timely completion.
• Support onboarding employee documentation training coordination and other operational activities as required.
• Assist with preparation of reports presentations dashboards and management updates.
• Identify administrative process gaps and recommend improvements to increase efficiency and accuracy.
• Provide general administrative support to department leadership and project teams as needed.

Required Qualifications

• Bachelors degree in Business Administration Management Human Resources or a related field preferred.
• 24 years of administrative coordination or operations support experience.
• Basic hands-on experience with an LMS; experience with systems such as Cornerstone Workday Learning SuccessFactors or similar platforms is preferred.
• Strong proficiency in Microsoft Excel Word Outlook and PowerPoint.
• Excellent organizational communication documentation and follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently as well as collaboratively with cross-functional teams.
• Strong professionalism and ability to handle confidential information appropriately.

Preferred Skills

Administrative Coordination LMS Training Coordination Microsoft Excel Documentation Reporting Scheduling Data Entry Employee Records Stakeholder Coordination Follow-up Process Improvement

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Contract