Administrative Assistant

• Manages schedules at multiple levels within the organization.
• Collaborates with the multiple disciplines of staff to prepare education training and support materials to promote compliance and understanding.
• Recommends changes in administrative policies.
• Uses a variety of computer applications (i.e. Excel Word PowerPoint).
• Analyzes problem areas and recommends adjustments to improve existing policy or procedure to achieve desired results.
• Processes all employee proficiencies and collaborates with leadership to ensure timely submission of proficiencies and appraisals.
• Communicates regularly with national network and facility staff on resource requirements budget issues and other strategic issues.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 7:30am-4pm (Tours may vary to include weekends/holidays)
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Assistant/PD047630 and PD047640
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 08/31/2026.

Time-in-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to:

• Create reports coordinate and schedule meetings and submit requests/work orders using a personal computer and office automation programs (such as word processing spreadsheets etc.).
• Prepare timecards for submission and processing.
• Perform various human resources/personnel management duties related to recruitment disciplinary actions and/or awards.

. OR

• Education: Successfully completed one full year of graduate level education in a field related to this position that demonstrates the knowledge skills and abilities necessary to do the work of this position. (transcripts required).

OR

• Superior Academic Achievement: Completed all the requirements for a bachelors degree in a curriculum that is qualifying (i.e. hospital administration public health administration or related fields such as course work in health care administration) for the position to be filled and I meet one of the following: Rank in the upper one-third of your class in the college university or major subdivision; A grade-point average of B (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses or those completed in the last two years of undergraduate study; A grade point average of B (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study or those courses in your major completed in the last two years of undergraduate study; Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit Note: Transcripts are required.

OR

• Combination of Specialized Experience and Education: Equivalent combination of successfully completed graduate education and specialized experience to meet the total experience requirements. The education portion must include graduate courses that demonstrates the knowledge skills and abilities necessary to do the work of the position. Only education beyond a bachelors degree may be used to qualify for the GS-07 level. Note: Transcripts are required. A. Yes I have at least one year of specialized experience equivalent to the GS-05 or higher in the Federal Service. B. Yes I have one (1) full year of graduate level education directly related to the position NOTE: Transcripts (unofficial or official) must be submitted with your application materials.

To qualify at the GS-09 grade you must have one year of specialized experience equivalent to the GS-07 level or higher and/or meet educational requirements or a combination of specialized experience and education.
Specialized Experience:

• Facilitating documenting and tracking actions related to the Nurse Qualification Standards.
• Management principles organizational theory and techniques of analysis and evaluation administrative practices and procedures to identify and resolve procedural issues and problems.
• Experience creating reports coordinate and schedule meetings and submit requests/work orders using a personal computer and office automation programs (such as word processing spreadsheets etc.).
• Experience coordinating actions with HR Fiscal Credentialing/Privileging and others creating and managing the service budget.

OR

Education: Successfully completed a Masters or equivalent or 2 years of progressively higher-level education leading to such a degree or an LL.B or a field related to this position that demonstrates the knowledge skills and abilities necessary to do the work of this position. NOTE (Transcripts are required).

OR

Combination of Specialized Experience and Education: Equivalent combination of successfully completed graduate education and specialized experience (beyond the first graduate year or 18 semester hours) and specialized experience to meet the total experience requirements. The education portion must include graduate courses that demonstrate the knowledge skills and abilities necessary to do the work of the position. Note: Transcripts are required.

Veterans Preference: When applying for Federal Jobs eligible Veterans should claim preference for 5pt (TP) 10pt (CP/CPS/XP) or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable general etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service character of service (honorable general etc.) and dates of impending separation. Additionally disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 Application for 10 Point Veteran Preference with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans Preference please visit Feds Hire Vets - Veterans - Job Seekers - Veterans Preference.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA career development services for our existing Veterans and coaching and reintegration support for military service members.

Physical Requirements: The work is mostly sedentary although there is some walking bending and lifting. It is sometimes necessary to work at the computer for extended periods of time. The position requires the ability to concentrate with frequent interruptions.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Junior IC