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Administrative Assistant
Job Location:
Job Location:
Lexington, KY - USA
Hourly Salary:
USD 26 - 42
Hourly Salary:
Posted:
22 October 2026 (22 hours ago)
Posted:
Application Deadline:
19 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
This job is with Encode Inc a fully owned subsidiary of Lancesoft
Title : Administrative Assistant
Location : Lexington MA
Duration : 3 years Contract
This is 100% onsite job
Primary responsibilities:
To help ensure smooth coordination and management of all administrative activities for a highly dynamic office. This will include managing Group training requirements supporting onboarding and offboarding of new employees coordinating meeting arrangements standardizing and organizing Group processes and supporting various special projects as needed. Demonstrates strong calendar management skills including not only scheduling meetings and appointments but also proactively coordinating complex calendars anticipating conflicts managing priorities and adjusting schedules in response to changing needs. Additional responsibilities include answering phones booking travel processing expense vouchers escorting visitors processing electronic shopping carts and PCard purchases maintaining supplies typing memoranda entering timesheets filing both paper and electronic information and processing a variety of Laboratory forms.
The candidate must be able to set priorities and manage multiple concurrent tasks. Must be able to work effectively with a broad range of levels both within and outside the organization. Must be able to work independently and take initiative while also collaborating effectively with peers and following direction from leaders. Outstanding written and oral communication skills are essential. Extensive experience with Microsoft Office suite is required.
Position requires handling of classified material.
Requirements:
High school diploma GED or equivalent is required post high school education preferred
A minimum of 5 years of progressively responsible administrative experience
Must possess strong administrative skills; self-confidence attention to detail mature judgment cooperative and a responsible attitude and a conscientious and organized approach to work in a changing environment along with the ability to work effectively in a team environment and possess great flexibility.
Proficiency with Microsoft Office (Word Excel PowerPoint) is required familiarity with SAP is preferred.
Handle sensitive information in a confidential manner
Provide polite and professional communication
Must possess effective listening and problem-solving skills attention to detail be well-organized and able to prioritize multiple complex tasks.
Candidate can expect to work onsite 5 days/wk.
Preferred Skill:
Experience with SAP/SRM and electronic document management systems is preferred.
EEO Employer
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.
This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications merit and business needs at the time.
Title : Administrative Assistant
Location : Lexington MA
Duration : 3 years Contract
This is 100% onsite job
Primary responsibilities:
To help ensure smooth coordination and management of all administrative activities for a highly dynamic office. This will include managing Group training requirements supporting onboarding and offboarding of new employees coordinating meeting arrangements standardizing and organizing Group processes and supporting various special projects as needed. Demonstrates strong calendar management skills including not only scheduling meetings and appointments but also proactively coordinating complex calendars anticipating conflicts managing priorities and adjusting schedules in response to changing needs. Additional responsibilities include answering phones booking travel processing expense vouchers escorting visitors processing electronic shopping carts and PCard purchases maintaining supplies typing memoranda entering timesheets filing both paper and electronic information and processing a variety of Laboratory forms.
The candidate must be able to set priorities and manage multiple concurrent tasks. Must be able to work effectively with a broad range of levels both within and outside the organization. Must be able to work independently and take initiative while also collaborating effectively with peers and following direction from leaders. Outstanding written and oral communication skills are essential. Extensive experience with Microsoft Office suite is required.
Position requires handling of classified material.
Requirements:
High school diploma GED or equivalent is required post high school education preferred
A minimum of 5 years of progressively responsible administrative experience
Must possess strong administrative skills; self-confidence attention to detail mature judgment cooperative and a responsible attitude and a conscientious and organized approach to work in a changing environment along with the ability to work effectively in a team environment and possess great flexibility.
Proficiency with Microsoft Office (Word Excel PowerPoint) is required familiarity with SAP is preferred.
Handle sensitive information in a confidential manner
Provide polite and professional communication
Must possess effective listening and problem-solving skills attention to detail be well-organized and able to prioritize multiple complex tasks.
Candidate can expect to work onsite 5 days/wk.
Preferred Skill:
Experience with SAP/SRM and electronic document management systems is preferred.
EEO Employer
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.
This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications merit and business needs at the time.
Required Experience:
Junior IC
About Company
LanceSoft is a global workforce solutions company connecting businesses with top talent across industries and geographies.
