Administrative Assistant

This is a remote position.

Oates Energy is a fast-growing provider of utility submetering and billing solutions for residential and commercial properties. We help property owners recover utility costs efficiently through innovative technology accurate billing practices and exceptional customer support. As we continue to expand we are seeking a highly organized and dependable Administrative Assistant to join our remote operations team.

The Administrative Assistant is responsible for providing day-to-day administrative support to Oates Energys operations and internal teams. This role helps ensure that company records communications schedules documents and routine administrative processes are organized accurate and completed efficiently.

The ideal candidate is professional organized detail-oriented and comfortable managing multiple administrative tasks in a remote environment. Strong communication skills good judgment and the ability to prioritize work independently are essential.

• Provide general administrative support to internal teams and management
  
• Organize maintain and update company records and documents
  
• Respond to routine internal and external inquiries by phone email and other approved communication channels
  
• Prepare format and maintain documents spreadsheets reports and correspondence
  
• Enter and update information accurately in company systems and databases
  
• Assist with scheduling meetings appointments and internal activities
  
• Maintain calendars and coordinate administrative requests
  
• Monitor and organize incoming emails documents and administrative requests
  
• Assist with preparing reports presentations and other business materials
  
• Review documents and information for completeness and accuracy
  
• Track administrative tasks deadlines and follow-up items
  
• Assist with data entry and record maintenance as needed
  
• Coordinate with operations billing customer service and other internal teams
  
• Maintain organized digital files and follow company document-management procedures
  
• Protect confidential company customer and employee information
  
• Follow established company policies procedures and data-handling requirements
  
• Meet established productivity quality and response-time expectations
  
• Assist with other administrative and operational responsibilities as assigned
  

• Previous experience in administrative support office administration customer service or a related field preferred
  
• Excellent written and verbal communication skills
  
• Strong organizational and time-management abilities
  
• Strong attention to detail and accuracy
  
• Professional and dependable approach to work
  
• Comfortable using computers email spreadsheets and web-based applications
  
• Proficiency with Microsoft Office Suite preferred
  
• Ability to manage multiple tasks priorities and deadlines
  
• Ability to work independently and remain productive in a remote environment
  
• Strong problem-solving and follow-up skills
  
• Ability to handle confidential information professionally
  
• Reliable internet connection and appropriate workspace for remote work
  
• Experience with CRM scheduling document-management or business administration systems is a plus
  
• Experience in utility services property management billing or operations is a plus
  
• High school diploma or equivalent preferred
  

• Competitive salary and benefits package
  
• Fully remote work environment
  
• Growth opportunities within a rapidly expanding company
  
• Collaborative team culture focused on innovation and operational excellence
  
• Meaningful work supporting utility efficiency and cost recovery
  

• 401(k)
  
• 401(k) matching
  
• Dental insurance
  
• Health insurance
  
• Life insurance
  
• Paid time off
  
• Vision insurance