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Administrative Assistant – Intermediate

Iconma Portal

Job Location:

Hillsboro, IL - USA

Hourly Salary: USD 29 - 34

Posted: 24 October 2026 (10 hours ago)

Application Deadline: 21 January 2027

Vacancies: 1 Vacancy

Job Summary

Our Client a Material Engineering company is looking for an Administrative Assistant - Intermediate for their Hillsboro OR location.

Responsibilities:

Provide general administrative and office support for site leadership and office personnel.
Manage calendars schedule meetings coordinate conference rooms and organize meeting logistics.
Prepare meeting agendas presentation materials and meeting minutes as required.
Plan coordinate and support company events team meetings recognition activities and site functions.
Utilize Microsoft Office applications including Outlook Word Excel PowerPoint and Teams to create documents manage communications and track information.
Coordinate travel arrangements and prepare expense reports when needed.
Act as a liaison between employees customers vendors and site leaders.
Maintain office supplies equipment and inventory while ensuring smooth daily office operations.
Manage incoming communications including emails phone calls and visitor inquiries.
Assist with document management record keeping filing systems and data entry.
Support leadership with special projects reports and business initiatives.
Ensure a professional organized and welcoming office environment for employees and visitors.

Requirements:

High school diploma or equivalent required
2 years of administrative office coordination or executive support experience preferred.
Proficiency with Microsoft Office Suite including:
Outlook
Word
Excel
PowerPoint
Teams
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Ability to prioritize tasks and manage multiple assignments simultaneously.
Strong attention to detail and problem-solving skills.
Professional demeanor with the ability to interact effectively with employees customers and senior leaders.
Ability to maintain confidentiality and handle sensitive information appropriately.
Preferred Characteristics:
Self-motivated and proactive.
Strong interpersonal and relationship-building skills.
Positive attitude and customer-service mindset.
Professional appearance and presence in an office environment.
Ability to work independently while collaborating effectively with leadership and team members.