Administrative Assistant- Information Science Industry

Our company is looking for a highly organized detail-oriented and proactive Administrative Assistant to support the daily operations of our Information Science team. This position is essential to maintaining efficient administrative processes coordinating office activities and supporting technical and business staff. The ideal candidate is an excellent communicator possesses strong organizational skills and thrives in a fast-paced technology-driven environment where accuracy and confidentiality are highly valued.

• Provide comprehensive administrative support to managers technical teams and departmental staff.

• Manage calendars by scheduling meetings appointments training sessions and project-related activities using Microsoft Outlook.

• Prepare edit proofread and distribute reports presentations technical documents meeting agendas and correspondence.

• Maintain organized electronic and physical filing systems ensuring documentation is accurate current and easily accessible.

• Perform data entry database updates document tracking and records management with exceptional attention to detail.

• Coordinate meetings by preparing materials arranging conference rooms or virtual meeting platforms recording minutes and following up on action items.

• Assist with project administration by monitoring deadlines organizing documentation and communicating updates with internal stakeholders.

• Support procurement activities by processing purchase requests tracking office supplies and coordinating vendor communications.

• Handle incoming phone calls emails and inquiries professionally while directing requests to the appropriate departments.

• Assist with travel arrangements expense reporting onboarding documentation and other administrative initiatives as required.

• Executive calendar management

• Meeting and conference coordination

• Email and correspondence management

• Document preparation and formatting

• Records and database management

• Data entry and reporting

• Project coordination and administrative follow-up

• Office operations support

• Maintain confidential business and technical records

• Organize office files and digital documentation

• Monitor office inventory and coordinate supply orders

• Support internal communications and departmental activities

• Assist with onboarding new employees and administrative orientation

• Coordinate logistics for meetings workshops and company events

• Perform additional administrative duties as assigned

• Minimum of 1 year of experience in an administrative assistant office coordinator or similar administrative support role.

• Previous experience working in an information science technology research engineering healthcare IT or related industry is preferred.

• Advanced proficiency in Microsoft Office Suite including Word Excel Outlook PowerPoint and Teams.

• Experience using document management systems shared drives or enterprise collaboration platforms is an advantage.

• Strong organizational multitasking and time-management skills with the ability to prioritize competing deadlines.

• Excellent written and verbal communication skills with exceptional attention to detail.

• Ability to work independently while collaborating effectively with technical and cross-functional teams.

• Demonstrated professionalism when handling confidential proprietary or sensitive information.

• Associates or Bachelors degree in Business Administration Information Science Office Administration or a related field is preferred.

• Full-time position

• Primarily on-site with potential hybrid flexibility based on business requirements

• Collaborative technology-focused office environment

• Standard Monday through Friday work schedule

• Competitive salary

• Health Insurance

• Dental Insurance

• Vision Insurance

• Paid Time Off

• Paid Holidays

• 401(k) with company contribution (where applicable)

• Professional development and training opportunities

• Career advancement within a growing information science organization

Join our innovative team and play an important role in supporting business operations within the Information Science industry. If you are a motivated administrative professional with exceptional organizational skills and a passion for technology-driven environments we encourage you to apply and become part of a collaborative workplace dedicated to operational excellence and continuous growth.

Required Skills:

AdministrationInformation TechnologyHuman Resources