Administrative Assistant II

At Deaconess our mission is to advance the health and well-being of our community with a compassionate and caring spirit.

The Executive Assistant II provides high-level administrative strategic and operational support to the Hospital President senior executive leaders and the hospital administrative board. This position requires exceptional judgment discretion organization and the ability to anticipate needs manage competing priorities and coordinate special projects and events.

• Manage and coordinate the Presidents and senior executives calendars meetings and appointments.

• Coordinate executive meetings and functions including agendas meeting rooms catering attendees and meeting minutes.

• Arrange and coordinate executive travel in accordance with organizational policies.

• Prepare proofread edit and distribute correspondence reports presentations and confidential documents.

• Maintain accurate and confidential office records contracts agreements and organizational information.

• Maintain documentation supporting regulatory compliance including administrative board minutes directors meeting minutes leadership documentation and contracts.

• Coordinate and prepare documentation for bond reports and other assigned organizational requirements.

• Coordinate the distribution and collection of annual Conflict of Interest questionnaires.

• Prepare and maintain administrative on-call schedules and system-wide organizational charts.

• Schedule and coordinate system-wide employee town hall meetings.

• Serve as a professional point of contact for employees patients visitors and the public.

• Provide direction and support to other executive assistants and administrative secretaries.

• Assist with special projects events and other administrative responsibilities as assigned.

• Maintain a commitment to positive customer service confidentiality safety and organizational standards.

• Associate degree in Office Administration or a related field or equivalent experience in lieu of education.

• 5 years of executive-level administrative or secretarial experience.

• Ability to work independently prioritize effectively and manage multiple tasks under pressure.

• Strong organizational skills and attention to detail.

• Advanced knowledge of grammar spelling punctuation and professional business communication.

• Working knowledge of business and healthcare terminology.

• Comprehensive knowledge of hospital operations organizational procedures policies and staff.

• Strong communication and interpersonal skills with the ability to interact professionally with executives employees physicians patients and the public.

• Proficiency with Microsoft Office and standard office technology.

Required Experience:

Junior IC