Administrative Assistant II, Library

POSTED JOB TITLE: Administrative Assistant II Library

JOB DESCRIPTION:

The Library Administrative Assistant II is responsible for providing a full range of administrative support for the Eugene D. McMahon Library department including coordinating the purchase of library materials and supplies processing requisitions and invoice payments and communicating with vendors. Plays an essential role by tracking expenditures preparing regular reports and assisting with various project-based work. This position requires outstanding organization planning and communication skills superior accuracy and the ability to exercise sound judgment and discretion. The incumbent must be a self-directed service-oriented professional.

Job Duties of the Administrative Assistant II include but are not limited to:

Develops office procedures and performs administrative tasks involving payroll subscription renewals timekeeping budgeting accounting and personnel

Keeps financial records ledgers and accounts including requisitions invoices and purchase orders

Uses the Banner system and University and state requisitioning and purchasing procedures

Monitors balances and expenditures for the library in cooperation with the Business Office

Reconciles all department accounts and manages operational budgets for the department

Creates reports pertaining to status of library budget

Prepares preliminary budget estimates and assists with regular reports and annual operating budget justification

Enters information about newly-acquired library materials into computer software and/or databases

Orders and maintains inventory of all office supplies

Represents the library to other campus department personnel and to external organizations and vendors

Handles travel reimbursements and assists with travel arrangements for departmental staff

Assists with incoming and outgoing mail

Assists in the collection and maintenance of library-related statistical information

Helps answer patron questions

Maintains library employee contact lists

Initiates facilities work orders and follows them to completion and

Substitutes for other staff members as needed.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. Other duties may be assigned.

SUPERVISION:

The Administrative Assistant II reports to the Director of Library Services.

MINIMUM QUALIFICATIONS:

Graduate of a standard high school or equivalent.

Three years administrative and/or secretarial experience; related post-secondary courses from an accredited institution may be substituted for experience.

A strong background in bookkeeping and managing accounts is necessary.

Proficiency in Microsoft Office software.

Thorough knowledge of spelling punctuation and grammar.

Ability to work independently under minimal supervision as well as the ability to use good judgment in making job-related decisions.

Experience with records management.

Excellent interpersonal and communication skills.

Ability to work with others toward fulfillment of librarys mission and goals.

PREFERRED QUALIFICATIONS:

Accounting experience in an employment setting.

Associates Degree or Vo-Tech certification or college-level course work in data processing or management information systems and/or related experience with other federal or state programs.

Demonstrated ability to independently learn new programs and software and handle multiple tasks.

Experience with Banner.

Knowledge of university and state requisitioning and purchasing procedures.

APPLYING:

Attachments should include a cover letter indicating experience applicable to position resume transcripts (unofficial are acceptable at this point) names addresses and telephone numbers of three professional references.

PHYSICAL REQUIREMENTS:

Ability to lift objects under 15 pounds including using the upper body to raise objects from a lower position to a higher position; ability to reach including extending the arm and hand; ability to stand for short or extended periods of time; ability to engage in repetitive motions including finger dexterity; ability to speak hear and see. Ability to crouch climb and walk stairs.

SALARY RANGE:

$25500

INSTITUTION:

Cameron University () is a state-supported regional institution located in Lawton Oklahoma that offers undergraduate and graduate degrees. Dedicated to excellence the university provides a wide range of economic cultural and educational opportunities for the betterment of all citizens. Masters-level graduate degrees are offered in business behavioral sciences and education; baccalaureate programs are offered in more than forty disciplines and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the Universitys Annual Security Report listing crime statistics and university

policies is available by contacting the Office of Public Safety or

by accessing the report online at will be accepted until the position is filled; however only candidates whose applications are received by July 29 2026 are assured of receiving full consideration.

EEO/AA Employer/Vets/Disability