Administrative Assistant II, FT

Essential Functions

• All team members are expected to be knowledgeable and compliant with Prisma Healths purpose:Inspire with the difference.

• Answers phone directs caller to the appropriate person takes messages or provides information to callers. Advises executive when necessary.

• Maintains supervisors calendar. Schedules appointments and arranges multi-department and coordinates travel when and/or provides necessary documents for supervisors use in meetings and attends meetings as requested to take minutes. Arranges A/V and/or catering when appropriate.

• Sets up and maintains departmental records including but not limited to reports committee minutes agendas time and attendance information policies and procedures and forms.

• Composes correspondence and prepares presentations as directed by and distributes reports as departmental databases.

• Screens sorts and distributes mail and other incoming documents. Responds to requests or brings to supervisors attention when appropriate.

• Orders and maintains departmental supplies. Coordinates the care and maintenance of departmental equipment.

• Faxes scans and copies documents as requested in a timely manner.

• Completes assigned departmental projects.

• Other duties as assigned.

Supervisory/Management Responsibilities

• This is a non-management job that will report to a supervisor manager director or executive.

Minimum Requirements

• Education - High School diploma or equivalent OR post high school diploma / highest degree earned

• Experience - Two (2) years administrative or office support

In Lieu Of

• NA

Required Certifications Registrations Licenses

• NA

Knowledge Skills and Abilities

• Proficient computer skills (word processing spreadsheets database data entry)