Administrative Assistant II, Executive Support, Data Analytics and Project Management

You have a clear vision of where your career can go. And we have the leadership to help you get there.At CNA we strive to create a culture in which people know they matter and are part of something important ensuring the abilities of all employees are used to their fullest potential.

JOB DESCRIPTION:

Job title:Administrative Assistant II

Job Code: C31002

Location: NY90

Hybrid work: 3 days in office with possibility of more days on-site if needed

Job Summary

CNA has a dynamic opportunity for an experienced Administrative Assistant II to join our team in New York City (1166 6th Ave New York NY 10036).

This position provides executive-level administrative and operational support to the SVP Management Liability; SVP Cyber E&O & Affinity Programs; and SVP Financial Institutions & Financial Lines Wholesale. Responsibilities include managing complex calendars travel and expenses; coordinating meetings and events; preparing presentations and reports; supporting onboarding and office operations; and serving as a trusted liaison across business partners while maintaining the highest level of confidentiality and professionalism.

The successful candidate brings exceptional organizational communication and relationship-management skills along with advanced proficiency in Microsoft Office applications particularly Outlook Excel PowerPoint and Word. Experience leveraging AI-enabled tools such as Copilot and analytics platforms such as Microsofts Power BI is preferred. Financial services experience is advantageous as is the ability to adapt and perform effectively in a fast-paced evolving environment.

The target compensation for this position in New York City is $87000 - based on experience.

Essential Duties and Responsibilities

• Provide proactive administrative operational and business support to senior leaders enabling focus on strategic priorities and business objectives.

• Manage complex calendars meeting logistics travel arrangements and expense reporting while anticipating conflicts and resolving issues independently.

• Draft prepare and distribute correspondence reports presentations meeting materials and other business documents using Microsoft Office and related technologies.

• Support business unit administration activities including internal and external communications team meetings industry conferences onboarding activities and organizational initiatives.

• Maintain business information records databases SharePoint sites and other systems with strong attention to organization accuracy and version control.

• Gather analyze and summarize data to prepare reports presentations and business insights for leadership decision-making.

• Coordinate broker agency and business partner activities including maintaining information in Power BI and other internal systems.

• Serve as a trusted point of contact for leaders colleagues and external partners by providing responsive professional customer service and administrative support.

• Conduct research compile information and prepare recommendations or summaries on assigned topics.

• Support special projects and ensure deliverables are completed accurately on time and aligned with business objectives.

• Coordinate meetings events team activities and travel logistics and may record meeting notes and action items as needed.

• Assist with operational processes including invoices accounts payable activities payroll/timekeeping support facilities coordination vendor management and other administrative functions.

• Handle highly sensitive and confidential information with discretion professionalism and sound judgment.

• Collaborate effectively across a matrix organization and provide backup support to other administrative professionals as needed.

Perform additional duties and responsibilities as assigned.

Reporting Relationship

Senior Vice President Underwriting

Skills Knowledge and Abilities

• Excellent written and verbal communication skills including professional email telephone and business correspondence etiquette.

• Strong interpersonal skills with the ability to build relationships and collaborate effectively with internal and external stakeholders at all organizational levels.

• Exceptional organizational and time-management skills with the ability to prioritize multiple tasks manage competing deadlines and adapt to changing priorities.

• Demonstrated ability to work independently anticipate business needs exercise sound judgment and proactively resolve issues.

• Strong analytical and problem-solving skills including the ability to gather interpret and present information effectively.

• Proficiency in Microsoft 365 applications including Outlook Teams Word Excel and PowerPoint; advanced PowerPoint and Excel skills preferred.

• Experience using AI productivity tools such as Microsoft Copilot or similar technologies and a willingness to learn new systems and tools.

• Familiarity with SharePoint reporting platforms and business intelligence tools such as Power BI is a plus.

• General knowledge of the insurance industry financial services and business operations preferred.

• Ability to effectively navigate a complex matrix organization while maintaining a high level of service accuracy professionalism and confidentiality.

Education and Experience

• College degree or coursework in Business Accounting Marketing or a related field preferred.

• Typically 4 years of administrative experience preferably supporting senior leaders or teams in a corporate professional services or insurance environment. Insurance industry experience is strongly preferred.

• Experience supporting business operations executive administration reporting and project coordination preferred.

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In certain jurisdictions CNA is legally required to include a reasonable estimate of the compensation for this District of Columbia California Colorado Connecticut Illinois Maryland Massachusetts New York and Washington the national base pay range for this job level is $35000 to $65000 determinations are based on various factors including but not limited to relevant work experience skills certifications and location. CNA offers a comprehensive and competitive benefits package to help our employees and their family members achieve their physical financial emotional and social wellbeing goals. For a detailed look at CNAs benefits please visit.

CNAutilizesAI-enabled technology during the recruiting process. For more information please visitourcareers page.

CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation please contact