Administrative Assistant II

Requisition No:883024

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II -

Pay Plan: SES

Position Number:

Salary: $51797.79 - $65000.00

Posting Closing Date: 09/17/2026

Total Compensation EstimatorTool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

981 / OFFICE OF TOLL OPERATIONS

ANTICIPATED VACANCY

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

FULL-TIME

CONTACT PERSON: Kathleen Kiefer

CONTACT EMAIL ADDRESS:

HIRING SALARY RANGE: $1992.22 - $2500.00/biweekly range / $51797.79 - $65000.00 annual range

Join FDOT and be part of the team that works as one to improve safety enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency all applicants must provide their own explicitly requested the use of Artificial Intelligence (AI) tools to assist with qualifying questions work samples or interviews is strictly prohibited and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods supports the states economic competitiveness prioritizes Floridas environment and natural resources and preserves the quality of life and connectedness of the states communities.

Our Vision

As a OneFDOT team we serve the people of Florida by providing a transportation network that is well planned supports economic growth and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant II and Office of Toll Operations

This position provides administrative assistance to the Director and Deputy Director of Toll Operations. It supports daily operations by managing schedules meetings travel correspondence purchasing compliance tasks and timesheet oversight. The role also assists staff across Toll Operations with onboarding training coordination and other administrative needs to ensure efficient timely and compliant operations.

The Difference You Will Make:

Through cooperation coordination and collaboration among the OneFDOT team you will be contributing to a strong and empowering culture of TRREC: Trust Relationships Respect Empowerment and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement empowerment training and professional development. Through our agencys learning management system you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

Tolls Data Center

7941 Glades Road

Boca Raton FL 33434

Annual Salary Range:

$51797.79 - $65000.00

Your Specific Responsibilities:

Acts as a liaison/administrative assistant for the Director and Deputy Director of Toll Operations; Maintains and coordinates the Directors and Deputy Directors calendar and scheduling. Coordinate setup and testing of conference rooms prior to each meeting as needed. Ensures that the tolls department staff follows and adheres to Turnpike Department and State policies and procedures especially related to Travel Training requirements emergency response Scheduling and others.

Reviews correspondence invoices and other documents sent directly to the Tolls Department including Deputy and Director of Tolls Operations for authorization and signature to ensure that they are complete properly prepared and in compliance with appropriate policies and procedures. Coordinates and develops the schedules agendas meeting minutes and action items for all interdepartmental staff meetings.

Prepares and distributes reports and correspondence; maintains appointment and meeting schedules; makes all business-related travel arrangements; prepares and ensures all travel documentation is properly submitted. Makes day-to-day decisions pertaining to office administration on behalf of the Director and Deputy Director of toll operations Senior Tolls Project Manager and Tolls Data Center Director. Provides administrative assistance to other operating units within Toll Operations.

Serves as unit P-Card holder making purchases of office supplies books equipment etc. Monitors Florida Accounting Information Resources (FLAIR) reports to ensure transactions are processed within established timeframes. Processes invoices for payment ensures goods and services received are acceptable and that invoices are processed correctly and in a timely manner. Performs all P-card functions and responsibilities including processing and approval of Travel P-Card transactions.

Assist with compliance requirements following up with employees and managers making sure tasks are completed and reports are provided in a timely manner. This includes tasks such as mandatory training telework agreements everbridge emergency contact updates etc. Oversees the completion of the unit timesheets to ensure accuracy and timely completion.

Assist the different areas in tolls with administrative tasks including updating organizational charts coordinating meetings employee recognition events position recruitment activities new employee onboarding monitoring staff certification/licensure requirements and updating of position descriptions.

Registers staff for conferences workshops and training. Arranges necessary payments for instruction training supplies or travel.

The Successful Candidate will have the following required Knowledge Skills and Abilities:

Knowledge of:

• administrative principles and practices
• office procedures and practices
• the principles and techniques of effective communication

Skills in:

• the use of Microsoft Office and other Microsoft computer systems and programs
• creating reviewing and updating spreadsheets and performing basic data analyses
• professional writing with the ability to develop responses to customer queries and assist in the development of executive-level presentations and materials

Ability to:

• plan organize and coordinate work assignments
• communicate effectively orally and in writing
• establish and maintain effective working relationships with others
• interact professionally with members of the public staff consultants partners and service providers under stressful or difficult situations
• perform detailed fiscal work requiring a high level of accuracy
• maintain strict confidentiality when handling sensitive issues
• work independently

Required Experience:

Junior IC