Administrative Assistant I – Multilingual Education & Student Supports, Job 26-0684 DO

This is a 8.0 hour per day 200 days per year Administrative Assistant I Multilingual Education & Student Supports position with benefits at the District Office. Anticipated start date isas soon as possible.

Hours for this position are 8:00 a.m. - 5:00 p.m.

JOB TITLE:Administrative Assistant I Multilingual Education & Student Supports

JOB CLASSIFICATION: Office/Accounting MACP

REPORTS TO: Director of Multilingual Education & Student Supports

JOB SUMMARY:

Perform a variety of clerical duties in the Multilingual Education & Student Supports Department with student record information collection tracking data entry and records management.

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Provide clerical support answer phones; direct inquiries to appropriate personnel; and assist with other duties as directed for the purpose of providing quality customer service.
• Process various documents and perform functions such as process mail; prepare and mail correspondence; responsible for a variety of information record keeping (e.g. student records document filing tracking information data entry in online student records systems etc.).
• Verify student program eligibility and perform multilingual (ML) student data entry and student records management (in office and sending to schools).
• Assist with federal and state program compliance (e.g. multilingual learner annual letters WIDA score reports).
• Monitor and reconcile student data in the OSPI Education Data System (EDS).
• Work collaboratively with department and Multilingual Education and Student Supports (MESS) building staff on all assignments.
• Assist with the distribution of curriculum orders including moving and emptying boxes checking purchase orders and labeling materials.
• Provide clerical support for summer school during the months of July and August in years when assigned work calendar coincides with summer school schedule.
• Word process type copy collate sort file and distribute documents to support the efficient operation of MESS program services.
• Prioritize and organize tasks for the purpose of meeting deadlines accessibility of information and completing job duties in a timely manner.
• May serve as a designated first aid provider.
• Comply with District Policies.
• Maintain acceptable job attendance.
• Perform other duties as required or assigned by supervisor(s) for the purpose of maintaining an organized and efficient environment.

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Skills Knowledge and Abilities required to satisfactorily perform the functions of the job.

• Skill and ability to communicate both verbally and in writing with all individuals in a professional and courteous manner.
• Skill and ability to follow and give written and verbal instructions.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to develop positive amenable relationships with staff students and public.
• Skill in effective organization and efficiency.
• Skill in accuracy and attention to detail.
• Knowledge and ability to successfully use basic math and write routine documents using correct spelling grammar and punctuation.
• Skill and ability with operating office equipment which may include: telephone computer typewriter calculator copier laminator and media equipment.
• Knowledge of and ability to use various software programs related to job responsibilities including but not limited to outlook word excel publisher etc.
• Skill and ability to develop and maintain excel spreadsheets and data notebooks.
• Ability to complete multiple tasks simultaneously with frequent interruptions.
• Ability to maintain regular and punctual attendance.
• Ability to lift boxes up to 25 pounds and move them short distances.

Education/Training:

• High school diploma or its equivalent
• Word process with accuracy at 50 w.p.m.

Experience:

• Two (2) years of applicable office or clerical experience. Vocational or technical clerical training may substitute for work experience.
• Experience with Microsoft software programs such as Access Excel spreadsheets and State and Federal online student record systems preferred.

Preferred Qualifications

• Experience using Qmlativ.
• Experience using the OSPI Education Data System (EDS).
• Experience working in a school multilingual learner program.
• Speaks Spanish Ukrainian or Russian.
  

PHYSICAL REQUIREMENTS: Administrative Assistant I Multilingual Education & Student Supports

Mukilteo School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX CoordinatorRobert Gallagher)Section 504 Coordinator Becca Anderson ) and the ADA/Access Coordinator Karen Mooseker ) . Address: 9401 Sharon Drive in Everett WA. Inquiries regarding ADA/Access issues at Sno-Isle TECH Skills Center should be directed to Wes Allen Director ). Address: 9001 Airport Road in Everett WA 98204.

Required Experience:

Junior IC