Administrative Assistant I

Job Type:

Plains is an industry-leading transportation and midstream provider specializing in transportation storage processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation terminalling storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston Texas.

Were on the lookout for passionate selfstarters who thrive in fastmoving collaborative and innovative environments.

This position is responsible for providing a broad range of administrative and clerical support to the operations group. The ideal candidate should possess a diverse set of skills demonstrating flexibility and the ability to work effectively under pressure. The role requires handling routine matters with limited supervision to help maximize the Managers productivity.

• Prepare and file various reports generated within the office including budget forecasting daily and weekly volume reports overtime reports and other reports or correspondence as required by the Corporate Office Managers and Supervisors.
• Order equipment and supplies as needed to support office and operational needs.
• Receive and process all incoming and outgoing correspondence for the office.
• Code and process invoices through the companys bill-paying system.
• Organize and maintain filing systems for correspondence reporting and inspections.
• Maintain handbooks and procedures related to safety and regulations and assist the Manager in ensuring compliance.
• Ensure accurate completion and reporting of timesheets in accordance with company policy.
• Serve as receptionist when required handling and routing incoming telephone calls appropriately.
• Schedule employee training sessions and assist with travel arrangements for employees.
• Perform tasks to maintain the appearance of the companys building facilities and equipment ensuring they are neat and orderly.
• Provide assistance with any other tasks as assigned.

• High School Diploma or equivalent.
• At least two years of experience as an administrative assistant or equivalent office experience.
• Proficiency in Microsoft Word Excel PowerPoint and Outlook with a particular emphasis on Excel.
• Strong analytical abilities capable of making independent decisions and judgments and exercising initiative with accuracy and attention to detail.
• Ability to effectively interact with internal personnel as well as vendors and customers.
• Strong organizational and multi-tasking skills with a proven ability to prioritize tasks and meet deadlines.
• Work is performed in an office environment with minimal physical requirements.

• Valid drivers license with a clean driving record.
• Cleared criminal background and satisfactory reference checks.
• Compliance with the companys drug and alcohol policy including pre-employment testing.
• This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the United States for the duration of their employment.

At Plains our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe healthy and happy. We work hard to deliver the best results to our stakeholders and we also respect our employees need for personal and family time which is reflected in our benefits program.

We are proud to bean Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals without regard to age race color national or ethnic origin religion sex sexual orientation gender identity or expression veteran status genetic information disability or any other characteristic protected by federal state or local with disabilities can request accessible formats communication supports or other accessibility assistance by contacting .

Salary details estimated by job boards such as Indeed Glassdoor and LinkedIn do not represent Plains compensation structure. We thank all candidates for their interest; however only those selected for an interview will be contacted.

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