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Administrative Assistant I
Job Location:
Job Location:
Melbourne, FL - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
22 October 2026 (Yesterday)
Posted:
Application Deadline:
19 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description...
This job is with Encode Inc a fully owned subsidiary of LanceSoft.
Working Model: 100% on-site
Working Hours: 8am - 5pm Monday - Friday Flexible
Interview Process: In person panel multiple rounds
Position Summary
Key Responsibilities & Critical Needs
1. Environment & Space Management
Maintenance & Organization: Ensure the entire Experience Center and its surrounding work environments are clean orderly organized and fully operational at all times.
Collaboration Areas: Maintain all collaboration zones meeting rooms and presentation spaces in a presentation-ready state. Proactively check for technical readiness cleanliness and proper supply stocking.
Asset Tracking: Monitor and manage equipment collateral and supplies specific to the Experience Center.
2. Client Visits & Guest Hosting
Visitor Experience: Serve as the primary point of contact and welcoming host for high-profile clients customers partners and executive leadership visitors.
Visit Coordination: Coordinate end-to-end itineraries for customer visits including building access agenda management and guiding guests through the facility.
Hospitality: Ensure a professional hospitable atmosphere that reflects company standards and values.
3. Event Management & Catering
Event Support: Plan coordinate and execute on-site events workshops product showcases and team gatherings hosted within the Experience Center.
Catering Logistics: Manage food and beverage requirements for client visits meetings and center-led events including vendor coordination menu selection setup and teardown.
Scheduling: Collaborate with cross-functional teams to manage space reservations and prevent scheduling conflicts.
Qualifications & Competencies
Experience: 2 years of experience in administrative support office management hospitality or corporate event coordination.
Organizational Skills: Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment.
Communication & Interpersonal Skills: Professional demeanor polished presentation and strong verbal skills for hosting clients and executive stakeholders.
Proactivity: A self-starter who anticipates needs spots operational gaps and resolves issues before they impact visitors or staff.
This job is with Encode Inc a fully owned subsidiary of LanceSoft.
Working Model: 100% on-site
Working Hours: 8am - 5pm Monday - Friday Flexible
Interview Process: In person panel multiple rounds
Position Summary
Key Responsibilities & Critical Needs
1. Environment & Space Management
Maintenance & Organization: Ensure the entire Experience Center and its surrounding work environments are clean orderly organized and fully operational at all times.
Collaboration Areas: Maintain all collaboration zones meeting rooms and presentation spaces in a presentation-ready state. Proactively check for technical readiness cleanliness and proper supply stocking.
Asset Tracking: Monitor and manage equipment collateral and supplies specific to the Experience Center.
2. Client Visits & Guest Hosting
Visitor Experience: Serve as the primary point of contact and welcoming host for high-profile clients customers partners and executive leadership visitors.
Visit Coordination: Coordinate end-to-end itineraries for customer visits including building access agenda management and guiding guests through the facility.
Hospitality: Ensure a professional hospitable atmosphere that reflects company standards and values.
3. Event Management & Catering
Event Support: Plan coordinate and execute on-site events workshops product showcases and team gatherings hosted within the Experience Center.
Catering Logistics: Manage food and beverage requirements for client visits meetings and center-led events including vendor coordination menu selection setup and teardown.
Scheduling: Collaborate with cross-functional teams to manage space reservations and prevent scheduling conflicts.
Qualifications & Competencies
Experience: 2 years of experience in administrative support office management hospitality or corporate event coordination.
Organizational Skills: Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment.
Communication & Interpersonal Skills: Professional demeanor polished presentation and strong verbal skills for hosting clients and executive stakeholders.
Proactivity: A self-starter who anticipates needs spots operational gaps and resolves issues before they impact visitors or staff.
Required Experience:
Junior IC
About Company
LanceSoft is a global workforce solutions company connecting businesses with top talent across industries and geographies.
