Administrative Assistant (Hybrid)

Administrative Assistant (Hybrid) The Woodlands TX

Intertek a leading provider of quality and safety solutions to many of the worlds top-recognized brands and companies is actively seeking an Administrative Assistant (Hybrid) to join our Technical Inspection Services team in the The Woodlands TX. This is a fantastic opportunity to grow a versatile career in Inspection Services!

Intertek Technical Inspection Services (TIS) is a partner to clients in diverse industries such as oil & gas renewable energy engineering chemical and transportation. Intertek supports our clients striving to meet the growing global infrastructure requirements and demands for secure and sustainable sources of energy through services such as inspection expediting technical auditing and site construction support.

What are we looking for

The Administrative Assistant (Hybrid) will be responsible for assisting the coordination team and Technical Specialists in various tasks to help ensure equipment is properly inspected in a timely manner conforming to client requirements and that field-based Technical Specialist have all the necessary information (assignment instructions purchase order specifications ITPs report forms etc.) to conduct the work.

Shift/Schedule:This is a Regular Full Time position working 40 hours per week with a hybrid schedule of working in the office and remotely from home.

Location: The Woodlands TX

What youll do:

• Assists more senior coordinator in administrative coordination tasks such as assignment setup report processing sourcing of inspectors and travel arrangements for inspectors
• Provides clear and concise assignment instructions to the Technical Specialists in accordance with clients instruction(s) and contractual documents
• Interfaces with the Technical Specialists to ensure that reporting is both detailed and timely

• Verifies that inspectors are paid correctly and on time by auditing and approving inspector timesheets for accuracy during the indicated payroll period for example confirming that hours and miles match those submitted on the report to the client expense receipts are acceptable/legible

• Interfaces with other Intertek offices as needed when work scope dictates that the inspection be performed overseas
• Manages assignments in companys proprietary work process management system.
• Use available systems and procedures to source properly qualified and competent Technical Specialists for assignments
• Potentially serve as main point of contact and liaison between Intertek and a couple smaller customers in preparation for moving to a regular coordination position
• Other administrative duties as assigned

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Qualifications:

• 0 - 2 years of relevant experience preferably in the Oil Gas and Energy market sector.

• High degree of personal integrity and the ability to collaborate with others.

• Proficiency with Microsoft windows office suite required.

• Excellent verbal and written communication skills essential.

• Model Interteks 10X Energies at all times within the work place practicing business the right way
• Be aware of and adhere to safety practices and policies to ensure your own safety as well as the safety of others who may be affected by your actions at work
• Ability to work in fast-paced multi-tasking environment with shifting priorities and demanding deadlines
• Must be detailed-oriented and able to effectively prioritize and organize workload with efficient time management
• Ability to communicate and interact effectively in verbal written and presentation formats
• Must possess the fundamental technical and administrative skills required to perform the job duties

• Must be customer focused and quality driven

• Ability to travel as business needs dictate

Preferred Requirements & Qualifications:

• Bachelors Degree preferred but not required.

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market with a proven high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion pace and precision we work to exceed our customers expectations while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Interteks network of phenomenal peopleare our greatest assets and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation or who need assistance applying please email or call 1- (option #5) to speak with a member of the HR Department.

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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.*