Administrative Assistant Human Resources

What we are looking for Are you an organized detail-driven professional who thrives in a fast-paced environment Join our Human Resources team as an Administrative Assistant and play a key role in keeping our HR operations running smoothly at our Long Beach this highly collaborative role you will provide comprehensive administrative and operational support across multiple HR functions. While youll gain exposure to a broad range of HR activities your primary focus will be on delivering exceptional administrative supportensuring efficiency accuracy and a high level of service for both the HR team and employees across the organization. This is an excellent opportunity for someone who enjoys supporting teams behind the scenes managing competing priorities and contributing to a positive and professional workplace experience. You will need to be in the Long Beach office 5 days/week for this role. How you can make an impact Assist HR department in daily administrative tasks including data entry filing invoicing and maintaining HR records. Schedule and coordinate interviews meetings and appointments for HR personnel. Manage and update employee records ensuring accuracy and confidentiality. Manage the processing of coding/preparing invoices oversee and review monthly expenses monthly reconciliation and review of HR reports to Senior HR Leadership. Support HR department in various projects such as employee surveys and performance evaluations. Support employee inquiries regarding HR policies and procedures. Manage Corporate sponsored events including HR-related events and activities such as employee recognition programs LDP events and wellness initiatives. Assist in the management of the annual renewal and open enrollment processes. Perform and assist with invoice audits to ensure accuracy and investigate discrepancies. Input audit and update employee data as needed in the HRIS system. Assist the benefits team as needed for employee inquiries. Generating necessary reports and assisting with data analysis. Evaluate and revise internal processes to increase efficiencies. Provide administrative support as needed to the Chief People Officer. Other tasks and responsibilities as assigned. Qualifications A bachelors or associate degree in business or accounting is preferred. Minimum of 3 years of administrative experience required. If no degree then a minimum of 5 years of experience is required. You must be highly organized and detail-oriented. Knowledge of Microsoft Office applications is required. Must demonstrate ability to work well with others and manage deadlines. Valid drivers license with a driving record in good standing required. Pay Range USD $28.00 - USD $30.00 /Hr. Additional Information Please note that our pay ranges are determined by several factors including relevant experience internal pay equity and location. They do not include any of the amazing benefits of being an employee-owner which are listed below. SCS is building a world where environmental systems and infrastructure strengthen the health safety and resilience of communities from reducing methane emissions at landfills to producing alternative energy from repurposing contaminated properties to sequestering carbon. As a 100% employee-owned firm we bring a long-term perspective personal ownership and shared success to everything we do. We live our values every day: We care. We are a team. We are tenacious. Join us and be part of a team where your work has real impact on the world and on your own growth. As a growing firm we offer excellent opportunities for career advancement and a comprehensive package including: Medical Dental Vision Life and Disability Insurance 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match Annual Bonus Program Student Debt Employer Contribution Program Paid holidays PTO and Paid Parental Leave SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race color religion sex sexual orientation gender identity national origin protected veteran or disabled status. If you have questions difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at
Assist HR department in daily administrative tasks including data entry filing invoicing and maintaining HR records. Schedule and coordinate interviews meetings and appointments for HR personnel. Manage and update employee records ensuring accuracy and confidentiality. Manage the processing of coding/preparing invoices oversee and review monthly expenses monthly reconciliation and review of HR reports to Senior HR Leadership. Support HR department in various projects such as employee surveys and performance evaluations. Support employee inquiries regarding HR policies and procedures. Manage Corporate sponsored events including HR-related events and activities such as employee recognition programs LDP events and wellness initiatives. Assist in the management of the annual renewal and open enrollment processes. Perform and assist with invoice audits to ensure accuracy and investigate discrepancies. Input audit and update employee data as needed in the HRIS system. Assist the benefits team as needed for employee inquiries. Generating necessary reports and assisting with data analysis. Evaluate and revise internal processes to increase efficiencies. Provide administrative support as needed to the Chief People Officer. Other tasks and responsibilities as assigned.
A bachelors or associate degree in business or accounting is preferred. Minimum of 3 years of administrative experience required. If no degree then a minimum of 5 years of experience is required. You must be highly organized and detail-oriented. Knowledge of Microsoft Office applications is required. Must demonstrate ability to work well with others and manage deadlines. Valid drivers license with a driving record in good standing required.