Administrative Assistant
Job Location:
Hillsboro, IL - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Note: This job will be posted through 11:59 PM of the day prior to the end date listed.
Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.
Job Type:
RegularPay Range:
$29.35 - $35.71 HourlyDepartment:
District AttorneyFLSA Exemption Status:
Non-ExemptAbout the Opportunity:
We are seekingan Administrative Assistantto manage a variety of important administrative recruitment travel reception accounting and docketing tasks. This position reports to the Administrative Manager and works closely with the administration team.
Key Responsibilities
Recruitment Coordination
Lead all aspects of departmental recruitment: Work with hiring manager and the assigned talent acquisition business partner to open recruitments draft requisition plans coordinate screening interviews and onboarding.
Travel Administration
Oversee end-to-end travellogistics: book flights and hotels register for conferences manage reimbursements per diem andsubmitWorkday spend authorizations and expense reports.
Accounts Receivable
Prepare and send monthly discovery statements
Process payments received primarily for public records discoveryrequestsand related services.
Prepare andsubmitweekly deposits promptly and accurately.
Docket Management
Assist in reconciliation of daily court dockets with internal calendaring systems.
Reception Support (Backup)
Provide welcoming professional front-desk coverage when the primary receptionists are unavailable: handle phones greet visitors route inquiries andmaintainoffice security protocols.
Perform other administrative and legal support duties as assigned
IdealKnowledge Skills and Abilities (KSAs):
Knowledge of:
Principles and practices of administrative support services administration in the public sector including methods and techniques used in financial administration personnel administrationpurchasing project management and contracting.
Procedures and techniques of budget preparation and accounting and the ability to implement andmaintainstandard filing and accounting systems.
Principles and practices of sound business communication; correct English usage spelling punctuation grammar and composition.
Skills to:
Organize andmaintainoffice/administrative systems and procedures.
Understand interpret and apply County and department policies procedures and technical materials.
Compose correspondence requiring a high degree of initiative and judgment.
Define administrative problems and recommend and implement solutions.
Ability to:
Follow complex oral and written instructions.
Manage multiple and rapidly changing priorities.
Work independently and prioritize time and work assignments effectively.
Implement andmaintainstandard filing systems.
To review the complete classification including the full list of knowledge skills and abilities (KSAs) associated with this position use this link:Administrative Assistant
Minimum Qualifications
Education and Experience:
Graduation from high school or possession of a G.E.D. equivalent; ANDfive (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
Possession of anAssociatedegree or Professional Certification in business administration public administration or related field may substitute for two (2) years of required work experience.
Additional Requirements
Criminal background check
Mustobtain CriminalJustice Information Services (CJIS) Certification within 30 days of employment
Aboutthe Department/Division:
The Washington County District Attorneys Office serves one of Oregons most diverse and fast-growing communities. The office is committed to ensuring public safety delivering justice with integrity and supporting victims through fair andtimelyprosecution of criminal offenses. The DAs Office works closely with local police departments regional law enforcement partners county agencies state courts community corrections and statewide criminal justice organizations to strengthen community safety.
Selection Process:
You can review our standard selection process here.
Our commitment to you:
Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting selecting and advancing employees is based on knowledge skills and abilities. Our organization embraces innovation collaboration and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.
Veterans Preference:
If you are a Veteran and would like to be considered for Veterans preference for this recruitment please review the instructions using this link:Veterans Preference Points.
Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources or email: at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application:
You will be advised by email of your status at each step in the application process from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.
Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions appropriate bargaining processes will be utilized prior to implementation.
Questions
Recruiter:
Brighton BohnenkampEmail Address:
Required Experience:
Junior IC
