Administrative Assistant Guidance-Long Term Sub

Benefits:
SoWashCo Schools offers a comprehensive benefits program designed to support our employees. Our benefits include medical dental and vision insurance as well as life insurance supplemental life insurance dependent life insurance and long-term disability coverage. We also offer voluntary plans such as accident critical illness hospital indemnity and identity protection along with flexible spending accounts an Employee Assistance Program (EAP) and retirement plans. These benefits reflect our commitment to supporting your health and well-being.

Visit our benefits page for more detailed information.

POSITION SUMMARY:

The primary responsibility of this position is to provide a wide variety of clerical support to the counselors students building staff and parents/guardians in a timely manner.

PRIMARY JOB FUNCTIONS:
General Office Functions:

1. Assist students staff and parents including: greet people entering the office; assist with directions information provide positive and friendly customer service in person and over the telephone. Remain cheerful calm and professional in all situations
2. Provide clerical support which may include:
   1. Calendar and schedule maintenance for supervisor
   2. Correspondence/flyer distribution/spreadsheets using Word and Excel
   3. Data entry
   4. Copying
   5. Infinite Campus support
   6. Filing
3. Maintain confidentiality and data privacy for employees and students.
4. Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural ethnic sexual orientation religious and/or language backgrounds.
5. Other duties as assigned.

Department Specific Job Functions may include:

1. Provide coverage for Office Coordinator and/or other clerical staff as needed including: coverage for lunch and breaks assist during busy times as necessary.
2. Answer incoming phone calls for counselors and/or school psychologist.
3. Assist with student scheduling: sections enrollment withdrawal.
4. Set up master scheduling options and parameters for scheduler loads course requests by grade level pre-loads students in specific courses and fills open periods with predetermined classes as requested.
5. Maintain distribute and account for standardized tests.
6. Process transcripts.
7. Assist students staff and parents with college application material and process transcripts and health records.
8. Assist students staff and parents with scholarship information.
9. Update student grades: enter from various sources change as directed
10. Perform calendar and/or schedule maintenance for supervisor/department.
11. Update announcements and other information using multiple methods
12. Provide callers and staff with District building phone directory numbers
13. Collect maintain and verify student information

• Provide enrollment services for new students; notifying appropriate schools; communicating with other departments
• Process student transfers and provide information to appropriate departments to assure smooth and timely transfers
• Maintain student records in accordance with district and state requirements and process all requests for student records
• Perform student schedule maintenance services to secondary schools as required
• Provide public relations services for all students parents and partners

1. Process all student changes for building under the direction of counselors and principals.

• Assist with registration and scheduling of new students.
• Process student withdrawals and forward records to appropriate stakeholder
• Process all transcript requests scholarship materials and maintain student grades
• Coordinate grade reporting and processing with Student Information
• Process college applications vocational applications ACT and SAT test packets

JOB SPECIFICATIONS (EDUCATION LICENSE EXPERIENCE KNOWLEDGE SKILLS AND ABILITIES):

TESTING:

Current Office professional Employees must pass the qualifying tests prior to bidding. Successful external candidates or applicants from other bargaining groups must have a qualifying score in each of the following testing areas to be considered for the position:Microsoft Word Microsoft Excel Basic Office Skills and Following Written Instructions.