Administrative Assistant

Summary:

The Administrative Assistant supports the Precision Control Systems (PCS) division of The Hill Group (THG) by providing administrative support coordination tracking and follow-up across multiple initiatives. This role works closely with leadership to support Sales Operations Accounting and Safety to ensure meetings initiatives and reporting efforts remain organized accurate and progressing as intended.

Key Responsibilities:

• Administrative Coordination
  • Provide diversified administrative support to PCS leadership including scheduling coordination and follow-up
  • Manage calendars meetings and travel arrangements; prepare agendas meeting materials and track action items
  • Capture and distribute meeting minutes ensuring follow-ups are documented and assigned
  • Serve as an organizational hub for leadership initiatives helping prevent tasks from being delayed or overlooked
• Tracking Reporting & Follow-Up
  • Track organize and maintain logs and reporting regarding safety sales compliance and other operational initiatives
  • Follow up with internal teams to obtain updates documentation or status reports as requested
  • Maintain dashboards logs or spreadsheets to improve visibility into ongoing initiatives
  • Assist leadership by consolidating information
• Communication
  • Answer screen and route telephone calls professionally
  • Assist with internal and external communications related to scheduled initiatives and projects
  • Maintain organized electronic and physical filing systems for departmental documentation
• Operational Support
  • Prepare and submit expense reports for team members as assigned
  • Provide data entry document preparation mail merges scanning and filing support
  • Assist with coordination of company-sponsored meetings and events
  • Perform additional duties as assigned to support PCS operations

Experience and Qualifications:

• High school diploma or general education degree (GED) required Associates degree preferred
• Proficiency in all Microsoft Office Suite (Word Excel Outlook and PowerPoint); experience in PENTA a plus

Other Qualifications:

• Requires an ability to work effectively and efficiently under pressure and adjust to changing situations
• Requires initiative great attention to detail accuracy an ability to prioritize and multi-task
• Must have excellent written and verbal communication skills
• Must have excellent interpersonal and customer services skills and maintain a positive attitude while dealing professionally with co-workers clients vendors etc.
• Must be able to work independently with limited supervision while still being a team player
• Must be dependable organized and self-motivated

Required Experience:

Junior IC