Administrative Assistant Garage Services

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Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Service Garage at University Park under Transportation Services is seeking a highly motivated positive and team-oriented Administrative Assistant (Intermediate or Senior Support).

This position will have several key responsibilities:

• Customer service to a large organization and external vendors

• Budget/Billing processing and reporting

• Technical/functional expert on garage-specific software

• Ordering parts and maintaining physical inventory

• Assign and maintain fuel cards and process billing for fuel

Education and Experience

• Familiarity with Technical Service employees and the bargaining contract is highly desired.

• Proficient knowledge of the following software and the ability to easily learn additional software is preferred:

• Microsoft 365 (Outlook Excel Word Teams OneDrive/SharePoint)

• SAP Concur

• SIMBA

• Adobe Acrobat

• Zoom

This position will be filled at an intermediate support level or a senior support level depending upon the successful candidates competencies education and experience.

The successful candidate will be a self-starter have excellent communication skills a positive attitude and the desire and ability to work well with a diverse team. The candidate must be well organized have keen attention to detail and be dedicated to helping others. Confidence in learning new software programs commitment to meeting deadlines and the ability to switch priorities as well as handle multiple interruptions easily is a must.

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Administrative Assistant - Senior Support this position requires: Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Intermediate Support this position requires: General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience Required Certifications: None

Applicants must include a cover letter resume and the names and contact information for at least 3 professional references.

Benefits for full-time employees at Penn State include (visit for more detailed information):

• Medical dental vision and retirement plans

• Tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation time and sick time

• 14 paid holidays/campus closure days

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position including all possible grades is $40608.00 - $64668.00.

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.

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