Administrative Assistant (Full Time)
Job Location:
Palo Alto, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- We have an opening for a full time ADMINISTRATIVE ASSISTANT position.
- Location: SAP - 3410 Hillview Avenue Palo Alto CA 94304 Note: online applications accepted only.
- Schedule: Full time schedule; Monday - Friday. Hours may vary. More details upon interview!
- Requirement: Similar experience is required.
- Perks: Subsidized Lunch!
- Pay Range:$27.00per hour to$33.00per hour
ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).
We Make Applying Easy!Want to apply to this job via text messaging Text JOBto 75000and search requisition ID number1552043.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: in hospitality ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe healthy and sustainable environment. ESFMs clients include many household names from Life Science Technology Oil & Gas and Manufacturing markets.
ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment Health & Safety Facilities Maintenance & Engineering Sustainability Janitorial & Industrial Cleaning Laboratory Support and Workplace self-performance model creates a consistent hospitality experience for clients resulting in higher engagement and productivity from their employees.
In 2020 ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).
Youwillwork cross-functionally withmultipleteams. Theideal candidate shouldbe professionaldetail-orientedenthusiastica solid communicator candidate must beflexibleandextremelyorganizedto execute a successful such as reliabilityprofessionalism abilityto collaborateandworkindependently are candidatemust haveexcellent timemanagementexecutivecommunication and technologyskills.
Job Responsibilities
- Provide a Friendly and Welcoming Environment to all guests of the Experience and guide guests totheir meeting location andassistwith any ad hoc requests throughout the day.
- Support Experience Center team members to ensure smooth and timely delivery of customer and partner meetings and events and deliverables.
- Monitor and respond in a timely manner to inquiries in the Experience Center site outlook mailbox.
- Manage the reservation entries in the Experience Center booking system confirming and changing requests as needed based on availability.
- Register visitors in the client Visitor Management System and coordinate name tags as necessary in advance of meetings.
- Prepare meeting rooms daily with any requested materials (agendas security badges customer gifts etc.); submit tickets with facilities for any room set up requirements in advance of meetings.
- Serve as main point of contact for sales teams and EC staff members for any day-of needs or changes to meetings in progress.
- Coordinate logistics for guests such as transportation dinners and entertainment as requested.
- Meet and greet with company employees customers and partners throughout events.
- Maintain and grow relationships with vendors and internal stakeholders to continually enhance the customer experience (i.e. Global Real Estate and Facilities Services Dining Services IT etc.).
- Manage catering needs by working with internal caterers to ensure an elevated culinary experience.
- Take the lead in planning arranging and executing logistics requirements for customer and partner events.
- Fill in for other Experience Center roles as needed based on staffing levels.
- Assist with reports such as monthly charging reports and weekly facility and catering reports Manage inventory of customer gifts.
Associates at ESFM are offered many fantastic benefits.
Full-time and part-time positions offerthe following benefits to associates:Retirement PlanAssociate Shopping ProgramHealth and Wellness ProgramsDiscount MarketplaceIdentity Theft ProtectionPet InsuranceVoluntary Benefits including Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Legal Services and Choice Auto and Home Program
Full-time positions also offerthe following benefits to associates:MedicalDentalVisionLife Insurance/ADDisability InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal state and local laws.For positions in Washington State Maryland or to be performed Remotely click here or copy/paste the link below for paid time off benefits information.
Compass Group: Achieving leadership in the foodservice and facility management industry
Compass Group is an equal opportunity employer. At Compass we are committed to treating all Applicants and Associates fairly based on their abilities achievements and experience without regard to race national origin sex age disability veteran status sexual orientation gender identity or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable : this job post is not necessarily an exhaustive list of all essential responsibilities skills tasks or requirements associated with this position. While this is intended to be an accurate reflection of the position posted the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Certain positions may require Florida Level 2 background screening. Details: are accepted on an ongoing basis.
ESFM maintains a drug-free workplace.
We will consider for employment all qualified applicants including those with a criminal history (including relevant driving history) in a manner consistent with all applicable federal state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance the San Francisco Fair Chance Ordinance and the New York Fair Chance Act.
ESFM
Required Experience:
Junior IC
About Company
As the leading foodservice and support services company, Compass Group North America is a family of companies building experiences for all of our customers.
