Administrative Assistant

Department: Operations

Reports To: Chief Executive Officer

FLSA Status: Non-Exempt

Location: Fort Lauderdale Florida

Schedule: Part-Time 2025 Hours per Week

Hours: MondayFriday between 9:00 AM and 6:00 PM EST (Flexible schedule within business hours. Please provide your availability within this timeframe.)

Compensation: $24.00$26.00 per hour based on experience.

Growth Opportunity: This position offers the opportunity to transition into a full-time role as CYB Human Resources continues to grow.

Become the Right Hand to a Growing CEO

Do you thrive on organization keeping multiple priorities moving and helping executives stay focused on what matters most

CYB Human Resources is seeking a highly organized and proactive Administrative Assistant to provide executive and operational support to our Chief Executive Officer. This role is ideal for someone who enjoys anticipating needs creating order and ensuring the day-to-day operations of a growing business run smoothly.

Youll play a critical role in supporting executive priorities by managing calendars coordinating communications organizing documentation tracking projects and improving internal workflows. Youll also collaborate closely with our Sales Coordinator / Sales Enablement Specialist to ensure both client-facing and internal operations remain efficient and organized.

If youre someone who enjoys solving problems managing multiple priorities and making a meaningful impact behind the scenes wed love to meet you.

Why Youll Love Working at CYB Human Resources

At CYB Human Resources we partner with businesses to build stronger workplaces through strategic HR consulting recruiting compliance and leadership support.

As a member of our team youll have the opportunity to:

• Work directly alongside the CEO of a growing HR consulting firm.
  
• Play a key role in supporting executive decision-making and daily operations.
  
• Help build and improve systems and processes that support company growth.
  
• Gain exposure to business operations project coordination and executive leadership.
  
• Develop professionally within a collaborative supportive and innovative team.
  
• Contribute to a company that values integrity professionalism and exceptional client service.
  

Position Summary

The Administrative Assistant provides executive and operational support to the Chief Executive Officer while helping maintain the internal systems and processes that keep the organization operating efficiently.

This position is responsible for executive calendar management inbox organization meeting coordination documentation project tracking digital organization workflow coordination and general administrative support.

The ideal candidate is exceptionally organized detail-oriented proactive and capable of managing multiple priorities while maintaining confidentiality and professionalism.

This role works closely with the Sales Coordinator / Sales Enablement Specialist to ensure seamless coordination across executive priorities sales support and daily business operations.

Essential Functions & Primary Responsibilities

Executive Support

• Manage the CEOs calendar scheduling and meeting coordination.
  
• Manage executive inboxes including organizing communications routing messages and responding on behalf of leadership when appropriate.
  
• Coordinate internal and external meetings.
  
• Track executive priorities projects and deadlines.
  
• Prepare daily executive briefings highlighting completed work upcoming priorities and outstanding action items.
  
• Assist with travel arrangements meeting preparation and executive correspondence as needed.
  
• Provide general administrative support to executive leadership.
  

Operations Support

• Organize and maintain digital filing systems and shared resources.
  
• Maintain operational documentation templates and internal reference materials.
  
• Coordinate recurring operational tasks and deadlines.
  
• Assist with documenting and improving internal workflows and business processes.
  
• Support operational projects and company initiatives.
  
• Maintain centralized calendars and operational tracking systems.
  

Administrative Systems

• Support Microsoft 365 Outlook Teams RingCentral and other business applications.
  
• Assist with operational reporting and tracking.
  
• Coordinate internal communications and administrative requests.
  
• Maintain organized digital workspaces and document libraries.
  
• Support the implementation of new systems and operational improvements.
  

What Were Looking For

Were seeking someone who is:

• Highly organized
  
• Detail-oriented
  
• Proactive and resourceful
  
• Professional and discreet
  
• Adaptable in a fast-paced environment
  
• Customer-service minded
  
• An excellent communicator
  
• Passionate about helping others succeed
  

Requirements

Required Qualifications

Required

• Minimum of three (3) years of Executive Assistant Administrative Assistant Operations Assistant or similar experience.
  
• Exceptional organizational and multitasking skills.
  
• Strong attention to detail and follow-through.
  
• Excellent written and verbal communication skills.
  
• High level of professionalism and confidentiality.
  
• Proficiency with Microsoft 365 Outlook Teams Excel and other office applications.
  
• Experience maintaining documentation and administrative systems.
  
• Comfortable utilizing AI tools such as ChatGPT and Gamma.
  
• Ability to learn new technology platforms quickly.
  
• Ability to prioritize competing demands while maintaining accuracy and professionalism.
  

Preferred

• Experience supporting executive leadership.
  
• Experience working in a professional services or consulting environment.
  
• Experience with project coordination or operations support.
  
• Familiarity with CRM systems and business process documentation.
  

Performance Standards

Success in this role includes:

• Executive calendars and communications are managed efficiently and proactively.
  
• Meetings deadlines and priorities are coordinated accurately.
  
• Operational documentation remains current organized and accessible.
  
• Internal systems and digital workspaces are maintained effectively.
  
• Administrative support is responsive reliable and detail-oriented.
  
• Operational processes are continuously improved to support company growth.
  

Equal Employment Opportunity

CYB Human Resources is an Equal Opportunity Employer committed to creating an inclusive workplace where all employees are valued for their skills experience and contributions. Employment decisions are made without regard to race color religion sex national origin age disability veteran status or any other protected characteristic protected under applicable law.