Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion

• CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
• If you are NOT a current employee or student please click Apply and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Pennsylvania State University is seeking an Administrative Assistant for the Associate Dean of Access Equity and Inclusion.

The Administrative Assistant reports directly to the Associate Dean and is responsible for managing and coordinating daily operations while providing high-level administrative and financial support. Due to the sensitive nature of some issues handled in the Deans suite confidentiality is essential.

This position is integral to advancing the College of Educations mission of inclusive excellence by supporting the Associate Deans Office in the development implementation and coordination of equity-centered initiatives programs and activities for faculty staff and students.

The Administrative Assistant will also provide administrative operational and programmatic support for the Office of Education and Social Equity (OESE). Additional information on the key College and University initiatives this position will support is highlighted below.

• Manage the calendars and task lists of the Associate Dean.

• Manage conference travel and budget for the Associate Dean and OESE staff.

• Analyze information for special projects and reports drafting handbooks newsletters and other materials.

• Oversee daily office operations establish priorities coordinate workflows ensure deadlines are met and develop procedures that support efficient and effective administration of the office and affiliated units.

• Develop maintain and safeguard confidential records databases mailing lists and electronic communication systems to support effective office operations and information management.

• Provide support in ensuring adherence to College and University policies and procedures.

• Respond to student inquiries and assist with student-related matters.

• Review and approve financial transactions within established guidelines.

• Assist in the preparation of short- and long-range budget plans.

• Support the management of general restricted and grant-funded accounts by monitoring expenditures processing reconciliations maintaining financial records and assisting with budget reporting.

• Provide administrative support for employee onboarding offboarding appointments and Workday transactions.

• Support OESE staff with work-study assignments.

• Coordinate committee meetings and ensure all associated materials are prepared and distributed in a timely manner and handle all related communications promptly.

• Coordinate events special projects and programs such as seminars workshops and banquets.

• Provide administrative and programmatic support for student-focused initiatives events and activities serving as a resource to students and families while ensuring a positive and responsive experience.

• Gather related receipts and prepare expense reconciliation documents associated with programs and events.

The Administrative Assistant is also expected to handle student and faculty matters with confidentiality foster and maintain an inclusive environment and work collaboratively with administrative assistants in the deans suite.

This position will also acquire and demonstrate knowledge of university policies procedures and systems related to student and academic affairs.

• Demonstrated experience managing complex calendars coordinating meetings and balancing multiple priorities in a fast-paced environment

• Experience managing financial transactions processing reconciliations and maintaining accurate financial records

• Effective verbal and written communication skills

• Exceptional interpersonal skills with the ability to communicate professionally and collaborate with stakeholders across all organizational levels

• Excellent organizational and project management abilities with experience coordinating multiple concurrent activities while meeting established deadlines

• Demonstrated initiative sound judgment and the ability to work independently with minimal supervision

• Demonstrated analytical and problem-solving skills with experience improving processes and implementing solutions

• Outstanding attention to detail and accuracy with proven ability to prioritize work and consistently produce error-free deliverables

Experience providing administrative support to senior leaders including deans academic administrators executives and other high-level officials is preferred.

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

Applicants must submit a cover letter addressing their interest and relevant experience in addition to a resume.

The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Administrative Assistant will also work with various software including Workday Google Docs and Microsoft 365 (including Outlook and Teams) as well as the following which are specific to Penn State:

• SIMBA (System for Integrated Management Budgeting and Accounting)

• LionPATH (Penn States student information system)

• WorkLion (collection of general HR information and resources along with an inquiry system)

The Administrative Assistant supports a variety of College and University initiatives including but not limited to:

• Equity Team and Coalition

• Holmes Scholars Program

• Bunton-Waller Graduate Scholars

• Equity Fellows

• Faculty retreats

• College-wide meetings and initiatives sponsored by the Associate Dean

• Other programs and activities in support of students faculty and staff

• Summer College Opportunity Program in Education (SCOPE)

• Student events and programming

• Recruitment and outreach activities

• Community partnerships

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position including all possible grades is $44628.00 - $64668.00.

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines