Administrative Assistant Dow Jones Technology

Job Description:

Our Technology team drives the evolution of our Technology Engineering Data Product and User Experience functions. With a keen focus on delivering cutting-edge solutions we shape the digital landscape for our customers readers and users. From revolutionizing visuals to optimizing tools and harnessing the power of data mobile video and social platforms our team is committed to providing a seamless and immersive experience across all touchpoints. Collaborating closely with our newsrooms and strategic partners we spearhead the development of groundbreaking products and technologies.

As the Administrative Assistant for Dow Jones Technology you will support a range of strategic planning and initiatives across the organization. You will move beyond foundational administrative support to actively drive project execution coordinate strategic initiatives manage processes and ensure the smooth operation of the executive this role you will manage complex schedules oversee daily operations and take ownership of project milestones event coordination and executive briefings. You will have an integral role in driving change adapting new processes and fostering culture growth across a variety of business units. You will report to the Chief of Staff - Dow Jones Technology.

• Provide Advanced Administrative & Executive Support
  • Manage complex dynamic calendars for the Chief of Staff Product Management and Design Research leaders resolving conflicts proactively across a globally distributed team
  • Coordinate end-to-end domestic and international travel and oversee expense management
  • Draft clear concise and professional executive communications ensuring tone clarity precision and authority
  • Build trust and rapport across the Technology team and other organizational stakeholders through reliability and professional diplomacy
  • Provide solutions-oriented support by proactively resolving issues and anticipating the needs of the executive office
• Manage Projects & Strategic Coordination
  • Project Tracking: Plan execute and monitor the progress of departmental projects ensuring milestones deadlines and strategic goals are met
  • Process Improvement: Support operational excellence by identifying bottlenecks streamlining tasks and owning recurring processes to improve department-wide efficiency
  • Event & Meeting Facilitation: Organize and drive the agenda for staff meetings town halls offsites and executive briefings. Capture actionable notes and follow up on project deliverables
  • Culture & Change Initiatives: Assist with and drive execution of cultural initiatives such as hackathons team building and onboarding programs to enhance the overall team experience and steer change management

• 0-2 years experience combining senior-level executive support and project management ideally within cross-functional internationally distributed teams across multiple time zones
• Strong capability to track initiatives manage stakeholder follow-ups and organize complex events; familiarity with project tracking tools (e.g. Google Sheets Jira Smartsheet) is a plus
• Exceptional executive writing skills including a native ability to draft and edit professional messaging for tone clarity precision and authority
• Deep interest in learning the players and business rhythms of a matrixed global organization with a proactive solutions-oriented mindset
• A bias toward action a strong sense of ownership and the judgment to know when to escalate and when to solve quietly
• Bachelors Degree -OR- Equivalent Work Experience

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Insurance Plans
• Lifestyle Programs & Wellness Resources
• Education Benefits
• Family Care Benefits & Caregiving Support
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program
• Financial Health Programs
• Cybersecurity Protection

Learn more about us and our benefits click here.

#LI-Hybrid

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability email us at Please put Reasonable Accommodation in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Please refer to the privacy notice at the bottom of this page for submitting any data access deletion or other data subject rights requests where permitted under your local laws and regulations.

Business Area:

Dow Jones - Technology

Job Category:

Administration Facilities & Secretarial

Union Status:

Non-Union role

Base Pay Range: -

Were committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidates experience skills location and other relevant factors.

For bonus-eligible roles targets are determined based on multiple considerations including market benchmarks and individual contributions.

For benefits-eligible roles we offer a comprehensive and competitive benefits package covering health retirement wellbeing and more along with optional benefits to meet the diverse needs of our employees.