Administrative Assistant

Administrative Assistant

Location: Dallas TX

Compensation: $50000$60000 DOE

About the Opportunity

We are partnering with a boutique commercial real estate firm in Dallas that has been making a significant impact in the communities it serves for more than two decades. The company has built a collaborative relationship-driven culture centered around transparency servant leadership teamwork and an entrepreneurial spirit.

This is a great opportunity for an organized resourceful professional who enjoys being the person behind the scenes who keeps an office and team running smoothly. The company is looking for someone who can wear multiple hats across administration research marketing and day-to-day operational support.

About the Role

The Administrative Coordinator will serve as a key support resource across the companys brokerage. This is a versatile role that combines traditional administrative coordination with research and project support.

The successful candidate will be comfortable managing competing priorities communicating proactively with team members and taking ownership of tasks from start to finish. This person will play an important role in keeping the team organized prepared and operating efficiently.

What Youll Do

Administrative Support

• Provide day-to-day administrative support to brokers leadership and internal team members

• Coordinate calendars meetings travel arrangements flights hotels and accommodations

• Assist with planning and execution of company events industry conferences retreats happy hours and office gatherings

• Coordinate holiday gift sourcing ordering tracking and mail-outs

• Support commission and listing agreement filing and organization

• Manage office supplies inventory and kitchen needs

• Coordinate office maintenance and vendor need

• Serve as the internal point of contact for basic technology issues and coordinate escalations when needed

Research Support

• Run basic demographic and research reports

• Collect and organize available property listings

• Archive and organize industry news articles and market intelligence

• Source property ownership contacts information using parcel data and public records

• Assist with general market research requests as needed

Marketing Support

• Manage tour material resources and support tour book assembly

• Coordinate outsourced print material and signage orders

What Were Looking For

• 35 years of experience in administrative positions or Executive Assistant roles

• Highly organized with exceptional attention to detail

• Strong ability to manage multiple priorities and shifting deadlines

• Proactive self-motivated and resourceful

• Calm and professional in a fast-paced environment

• Strong written and verbal communication skills

• Comfortable taking ownership of tasks and following them through to completion

• Team-oriented with a positive service-minded attitude

• Strong problem-solving skills and a can-do approach

• Proficient with Microsoft Outlook Word Excel and Teams

• Comfortable with day-to-day computer use and learning new systems

• Administrative office coordination research or professional services experience preferred

• Commercial real estate experience is a plus but not required

The Ideal Personality

The right person for this position is someone who stays calm when priorities change communicates proactively and naturally looks ahead. You should enjoy being a reliable resource for a busy team and take pride in making sure details are handled correctly.

This role is well suited for someone who doesnt need to be told about every next step. You see what needs to be done communicate with the appropriate people prioritize competing requests and take ownership of getting it done.