Administrative Assistant, Corporate Training and Continuing Education

The Administrative Assistant position is a full-time career service position. The Administrative Assistant provides administrative support to the department of Corporate Training and Continuing Education under the supervision of the Executive Director. The Administrative Assistant creates manages and executes budget expenditures; processes payroll and personnel documents; maintains records and processes departmental and college-related forms and reports; develops and maintains office files and correspondence; monitors orders and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally the Administrative Assistant handles a large volume of functions and activities; follows simple and complex written and verbal instructions; assists in developing brochures instructional materials programs and other printed materials as required; and orders and renews departmental subscriptions and publications. The successful candidate must possess the ability to work efficiently with minimal supervision and exercise discretion concerning confidential matters. Attention to detail and computer proficiency (spreadsheet management electronic correspondence and word processing skills) are essential for success in this position. The position may require availability to work flexible hours including some evenings. This position reports to Executive Director of Corporate Training and Coninuing Education.

MINIMUM QUALIFICATIONS: Graduation from high school or GED equivalency two years administrative office experience and demonstrated computer skills including proficiency with Microsoft Office Suite in a networked office setting and internet navigation. College coursework may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required.

Pursuant to College policy it is an employment eligibility requirement for an applicant to meet the requirements of 435.04(2) Florida Statutes related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

ANNUAL SALARY: $31000.00 (15.90/hour)

SUPPLEMENTAL MATERIALS: Applicants are required to submit a cover letter résumé and unofficial transcripts to supplement the online application. If veterans preference is claimed a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance contact the recruiting department at .

APPLICATION DEADLINE: Open Until Filled Review of applications will begin July 6 2026. To receive full consideration the online application and supplemental application materials must be received by July 3 2026.

Pensacola State College offers a comprehensive benefits package for health dental vision hospitalization and supplemental insurance benefits through the State of Floridas Group Insurance Program. All employees in established eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program tuition waivers educational opportunities and paid sick leave. Additional leave types are position specific.

Pensacola State College does not discriminate against any person on the basis of race ethnicity national origin color sex age religion marital status pregnancy disability sexual orientation gender identity or genetic information in its educational programs activities or employment. For inquiries regarding Title IX and the Colleges nondiscrimination policies contact the Executive Director of Equal Opportunity Compliance at Pensacola State College 1000 College Blvd. Pensacola Florida 32504.