Administrative Assistant- Corporate

Essential Functions

• Provide administrative assistance and support for departments across the company based on business which include but not limited to Medical (Customer Service Territory Sales National Accounts Marketing) Plastics and Corporate Departments (Human Resources EH&S Finance Accounting Mailroom Reception).

• Perform various tasks in the SAP ERP or equivalent system that may include processing Credits/Debits In-house/3rd Party Repairs Product Literature for Customers New Account Qualification/Set-up and Distributing Customer Invoices.
• Collaborate on Mailroom responsibilities to ensure tasks are completed in a timely manner
• Partner with EH&S to maintain supplies and accommodations for employee gathering areas - lobby conference rooms break rooms etc.

• Assist with various assignments as requested by leadership which may include participating in planning committees and/or coordinating special events for other departments and business units across the company.
• Work with department leadership with the coordination of employee events/meetings that may require - preparation of conference rooms materials for distribution catering communications/invitations etc.
• Create Purchase Order Requests for departments/vendors work with designated personnel throughout the process

• Provide Reception/Switchboard coverage to ensure visitors are greeted and calls answered in a polite and professional manner ensure callers are routed correctly to the appropriate department personnel.
• Greet all visitors in a courteous and respectful manner promptly notifying personnel of their guests arrival professionally manage those without appointments.
• Maintain office security by following Safety Procedures Monitoring Security Cameras and controlling access from your workstation (i.e.; monitor logbook issue visitor badges)

Core Competencies

Customer Excellence

Communications Skills

Approachability & Perceptiveness

Adaptability & Flexibility

Multi-Tasking

Detail Orientation

Job Requirements

• Excellent verbal and written communication skills and demonstrated professionalism
• Multi-tasking and time management skills with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Beginner/Intermediate proficiency in Microsoft Office Outlook Word Excel PowerPoint OneNote
• Beginner/Intermediate proficiency in Customer Relationship Management (CRM) Database or equivalent
• Hands-on experience with office equipment (i.e.; fax machines printers etc.)
• Discover ways to integrate Company Values Integrity Respect and Learning throughout your work day