Administrative Assistant – Construction & Maintenance Operations

PMC Services Priestley Management Company
Location:Greensboro/Winston Salem Area
Position:Full-Time Office-Based
Compensation:Negotiable based on experience

Position Overview

We are seeking an experienced highly organized and proactive Administrative Assistant with a strong background in construction property maintenance or field service operations.

This position requires hands-on experience coordinating schedules managing multiple projects and work orders and working directly with outside vendors and in-house maintenance technicians.

The ideal candidate understands the fast-paced nature of construction and maintenance operations can manage changing priorities and takes ownership of projects from scheduling through completion.

Key Responsibilities

• Coordinate daily schedules for in-house maintenance technicians outside contractors and construction projects.

• Manage and track multiple work orders and projects ensuring timely scheduling progress and completion.

• Communicate directly with vendors technicians property managers and internal staff to coordinate work and resolve scheduling issues.

• Monitor vendor commitments project timelines and outstanding assignments to ensure accountability and follow-through.

• Adjust schedules and priorities to accommodate emergencies delays and changing operational needs.

• Maintain accurate project records work order documentation and communication updates.

• Proactively identify delays anticipate next steps and keep projects moving without constant supervision.

Required Qualifications

• Previous experience in construction property maintenance or field service operations.

• Proven experience scheduling and coordinating outside vendors and in-house technicians.

• Experience managing multiple work orders projects and deadlines simultaneously.

• Strong understanding of construction and maintenance workflows scheduling requirements and project coordination.

• Exceptional organizational communication and problem-solving skills.

• Ability to work independently take initiative and adapt quickly to changing priorities.

• Proficiency in Microsoft Outlook and general office software.

• Experience with Service Fusion CINC or similar work order management software is a plus.