Administrative Assistant

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

POSITION TITLE: Administrative Assistant

LOCATION: District Attorneys Office Roger Mills County Cheyenne OK 73628

STATUS: Part-Time

CLOSING: Open Until Filled

SALARY: Commensurate With Experience and Qualifications

POSITION SUMMARY: Provide personal clerical support to Assistant District Attorneys in office attorneys with cases pending in county and the public through conducting and organizing administrative duties and activities including receiving and handling information.

JOB DESCRIPTION: Obtain reports from law enforcement agencies for review by Assistant District Attorneys for charges on individuals in jail and for arrest warrants. Prepare and generate criminal charges court documents correspondence and other reports for prosecution. Prepare and file criminal cases with the Court and manage docketing and calendar events. Handle phone calls and walk-in traffic build and maintain case files and correspond with law enforcement and other state and local agencies. Pull files for the weekly court dockets deliver documents to judges for signatures retrieve them make copies and file them with the Court Clerk.

Maintain a complete filing system: closed cases are kept in the office for five years with older cases stored in the courthouses lower floor. Ensure open files for active cases are maintained and pulled daily for court dockets for each Assistant District Attorney.

Implement and maintain office equipment including copy machine fax machine printer:

replace toner when required

replace stapler system when required

replace paper supply when required

handle incoming mail and other material and place in proper file

collate information

maintain databases

communicate verbally and in writing to answer inquiries and provide information

liaison in person and on the phone to relay information on cases and court dockets.

operate office equipment

manage office supplies

MINIMUM REQUIREMENTS:

High school Diploma or GED

Work experience with dealing with the public

An equivalent combination of education and experience.

EDUCATION AND EXPERIENCE:

relevant training or qualification

knowledge and experience of relevant software applications - spreadsheets word processing and database management

knowledge of administrative and clerical procedures

knowledge of business principles

proficient in spelling punctuation grammar and other English language skills

proven experience of producing correspondence and documents

proven experience in information and communication management

KNOWLEDGE AND SKILLS: Ability to write and speak effectively Computer skills primarily MS Office including Word and Excel and knowledge of office machines such as phone copier/fax and printer Knowledge of legal and juvenile terminology a plus but not required Professional dress and attitude required. Applicants must possess strong writing and research skills and the ability to effectively communicate and work with law enforcement elected officials attorneys and other agencies.

* Must be able to pass a fingerprint and background check and have no criminal history.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: This position requires a mix of sedentary and active tasks. The employee will spend significant time sitting at a computer performing data entry and handling office correspondence. The role may require occasional lifting of boxes weighing up to 50 lbs. The job involves walking around the office to gather information as well as standing to interact with the public. The work environment is indoors in an office setting with a focus on both independent tasks and communication with others.

TO APPLY: Applicants should submit a cover letter resume and references to the following:

Email - OR mail P.O. Box 36 Arapaho OK 73620

DISCLAIMER: This job description is intended as a summary of the primary responsibilities and qualifications for this position and is not inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required now or in the future.

The Oklahoma District Attorneys Council (DAC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race color religion age sex (including gender identity or expression and pregnancy) national origin sexual orientation disability status genetics protected veteran status or any other characteristic protected by federal state or local laws. DAC also has a strict no-retaliation policy that prohibits retaliation against individuals who report discrimination or harassment or who participate in investigations into such conduct. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information race religion color sex age national origin or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for please click the link below and find the agency for which you applied for additional information:

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