Administrative Assistant

Administrative Assistant

At Salas OBrien we tell our clients that were engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. Thats why were committed to living our values every day: inspiring achieving and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique meaningful and high-impact careerand theyll receive great total rewards along the way.

About Us:

Founded in 1975 Salas OBrien is an employee-owned engineering and professional services firm focused on achieving impact for our clients our team and the world. We know that tomorrows requirements are todays opportunities and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers healthcare science and technology high-rise buildings clean energy education and other building types as well as structural and building sciences infrastructure asset management advanced robotics and more.

Our technical expertise is paired with an exceptional team of business development human resources finance and accounting information technology and marketing professionals all of whom play a key role in bringing our commitments to life every day.

Job Summary:

The Administrative Assistant will provide support to the Managing Principal and division in a variety of areas such as Accounting Marketing and Operations. This role is dedicated to ensuring smooth execution of priorities streamlined communication and proactive management of commitments.

Duties and Responsibilities:

Administrative & Executive Support:

• Assist with scheduling and coordinating meetings for executive leadership.
• Support in drafting agendas presentations and meeting minutes.
• Assist with organizing and updating executive calendars and appointment tracking.
• Conduct research and compile data for reports or special projects.
• Assist with office organization and logistics including supplies and facility needs.
• Coordinate parking validations for team members.

Onboarding Support:

• Coordinate onboarding announcements and internal communications for new hires.
• Assist with planning and scheduling candidate visits including interview logistics.
• Support in distributing welcome materials for new hires.
• Ensure new hires receive the necessary office setup and access information.

Accounting Support:

• Assist with creating and submitting travel and expense reports for executive leadership.
• Track and organize receipts approvals and reconciliation processes.
• Ensure compliance with company policies for expense reporting and documentation.

Operations & Event Coordination:

• Help coordinate office activities team-building events and special meetings.
• Assist in planning logistics for conferences off-site meetings and leadership gatherings.
• Support travel arrangements and related logistics for executives and visitors.
• Serve as the office Safety Liaison completing the monthly Health & Safety Checklist and ensuring the Emergency Response Plan remains current and compliant.

Marketing & Communications:

• Support the administration of digital business cards and internal/external communications.

Benefits & Learning Opportunities:

• Hands-on experience in executive administration operations and accounting support.
• Exposure to leadership decision-making and office management.
• Professional development through mentorship and real-world project experience.
• Flexible work schedule to accommodate academic commitments.

Qualifications and Experience:

• Currently enrolled in or recently graduated from a college program in BusinessAdministration or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in Microsoft Office (Outlook Excel PowerPoint SharePoint) and willingness to learn new platforms.
• A proactive self-motivated approach with attention to detail.

Preferred Qualifications:

• Experience with data management software or programs.

Location: Charlotte NC

Schedule: Full-Time

Compensation:

The expected base salary range for this role is $20.00-$22.00 per hour. Actual compensation will be determined based on a number of factors including skills experience qualifications and location.

Equal Opportunity Employment Statement

Salas OBrien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state/provincial or local laws. Salas OBrien will accommodate the disability-related needs of applicants as required by law.

Required Experience:

Junior IC