Administrative Assistant

Barrington Middle School is looking for an administrative assistantinthe schools main office who is able to maintain a warm and service-oriented atmosphere while interacting daily with students staff parents and the community.

The primary responsibility of this role is to provide high-level administrative and clerical support to the Building Principal and the Assistant also work closely with the main office secretary as well as other administrative assistants in the district.

• Reception: Greet visitors answer and refer telephone calls and respond to public requests for information with tact and courtesy.
• Communication: Prepare and distribute announcements and general correspondence; record and transcribe meeting minutes.
• Record Keeping: Maintain office and student files (both manual and computerized) manage the building use calendar and track the Principals schedule.
• Mail & Logistics: Process and distribute mail prepare mailings and run errands to the bank or central office as needed.

• Budgeting: Assist in developing managing and monitoring school budgets; track expenditures and prepare monthly budget reports.
• Purchasing: Initiate purchase orders confirm pricing maintain inventory of office supplies and follow up on lost orders.
• Bookkeeping: Record student activity funds (fundraisers field trips) coordination with the central office for check writing post deposits and ensure money is secured in the school safe.

• Attendance: Enter daily student attendance manage staff absence records/payroll time sheets and prepare monthly/year-end state reports.
• Registration: Coordinate new student enrollment including boundary checks paperwork completion and data entry.
• Safety: Support school safety evacuation plans and monitor student arrival/dismissal.
• Support coordination of: Field trip scheduling and transportation and assist with substitute teacher coverage.

• Duration: July 1- June 30
• Evaluation: Performance is evaluated annually by the Building Principal or Assistant Principal.

Required Experience:

Junior IC