Administrative Assistant

ADMINISTRATIVE ASSISTANT

QUALIFICATIONS:

of office practices and procedures preferably specific knowledge of district policies procedures and operations related to Superintendents office and Board of Education
in secretarial work of responsible nature
to operate office equipment and machines including but not limited to typewriter computer miscellaneous software transcription equipment copiers and calculator
to organize write and prepare reports letters surveys and legal documents of professional quality; ability to accurately perform mathematical computations and prepare statistical documentation; ability to proficiently take and transcribe dictation notes and minutes
to use independent judgment in analyzing situations and making decisions within scope of authority
of basic principles and practices of supervision; ability to train supervise and evaluate work of others including planning organizing and prioritizing work
of valid drivers license and personal car for use on district business
to effectively communicate orally and in written form
to establish and maintain effective work relationships with those contacted in performance of duties

REPORTS TO: Superintendent

JOB GOAL: To perform variety of highly responsible and confidential secretarial and administrative support services for Superintendent and Board of Education

PERFORMANCE RESPONSIBILITIES:

complex and responsible secretarial duties to ensure successful coordination processing and completion of routine administrative operations for Superintendent and Board of Education
and/or coordinates preparation and distribution of public agendas for Board of Education meetings; organizes and oversees set-up of Board Room and other meeting accommodations
and serves as recorder at Board of Education meetings; takes notes and prepares official minutes for appropriate review and distribution; obtains Board member signatures on documents as needed
assigned secretarial/clerical staff; assigns and monitors work oversees workload and workflow and evaluates quality and production
and transcribes dictation; composes routine correspondence independently; prepares reports correspondence minutes policies memos forms resolutions and other documents from dictation notes rough drafts or verbal instructions
variety of district administrative meetings; arranges schedules and facilities; takes notes and prepares summaries; prepares and distributes agendas information and minutes
detailed calendar for Superintendent and members of Board of Education; arranges interviews appointments and schedules as required
and arranges district travel for Superintendent and members of Board of Education
directs and monitors special projects assignments and activities as assigned
directives and decisions on behalf of Superintendent to various employees departments school sites and/or community members as assigned
and maintains variety of administrative and confidential files and records
in developing and monitoring budget and other accounting procedures of office; performs related bookkeeping tasks
other related duties as assigned

SALARY: $ 116359 - $129305 Annually 223 days (max salary includes longevity & education stipends)

EVALUATION: Performance of this job will be evaluated in accordance with the Districts Improvement of Professional Services handbook Board Policies and Procedures and consistent with collective bargaining agreements when applicable.

NEW PROBATIONARY EMPLOYEES AND PERMANENT EMPLOYEES WHO BECOME PROBATIONARY UPON RECLASSIFICATION:

A new employee or a permanent employee who is changed to a new classification shall serve a probationary period which shall not exceed six (6) months of duty time exclusive of leaves of absence or other absences. During this probationary period the employee must meet the required standards of performance to be recommended for permanent status in the classification. A probationary classified service employee may be terminated from the probationary classification at any time without cause without right of appeal or hearing before the Board of Education. Pursuant to Education Code section 45113 a permanent employee who accepts a promotion and fails to complete the probationary period for that promotional position shall be employed in the classification from which he or she was promoted.

REQUIRED TEST

• All applicants must have passed the clerical test within three years of the deadline.

MINIMUM APPLICATION REQUIREMENTS:

An online application and any documents listed below must be submitted by 8:00 p.m. on September 9 2026.

1. Resume
2. Two (2) Letters of recommendation (dated within 1 year)
3. Typing certificate - 40 Net WPM(Five Minute Test) (Valid certificate within three years of the deadline of this bulletin) Typing/shorthand certificates will be accepted from accredited colleges or business colleges. (Copy acceptable for application purposes; original must be presented upon offer of employment).

Copies of required certificates transcripts or diplomas may be submitted with application. District may require that originals be presented for verification prior to employment. Please check with Human Resources regarding acceptable documents. For positions requiring college course work official transcripts will be required upon employment.

It is the applicants responsibility to meet all application requirements and supply copies of all required documents. A separate set of paperwork is required for each application submitted. All application materials submitted become the property of Bakersfield City School District.

CONDITIONS OF EMPLOYMENT:

Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operators license. Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment after all other required job conditions have been met. Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter as required by the California Child Abuse Neglect Reporting Act.

The Bakersfield City School District wishes to thank all applicants for their interest in this position. Positions may be re advertised or application deadlines extended at the discretion of the District. Unless otherwise notified by the District applications received in response to this bulletin will be considered for available District positions in this classification during the current school year. Those meeting minimum qualifications including passage of required tests will remain active during this time. Applicants will not be individually notified of their application status.

AB2534 and SB848

Effective January 1 2025 Assembly Bill (AB2534) and January 1 2026 Senate Bill (SB848)

mandates all certificated and classified applicants provide a complete and accurate list of every school district county office of education charter school and/or state special school (Local Educational Agencies (LEA)) where the applicant has previously worked regardless of the length of service including full-time part-time and substitute employment. If multiple LEAs are within the same district only the district information is required. Failure to disclose any previous educational employment and/or providing false information in a job application may result in the disqualification of your application.

Any candidates contacting directly or indirectly any member of the Board of Education and/or administration with the intention of influencing their or another candidates selection to any administrative position shall be disqualified without recourse.

The provisions of this bulletin do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.

NONDISCRIMINATION POLICY

The Bakersfield City School District (BCSD) is committed to equal opportunity for all individuals in education and in employment. BCSD prohibits discrimination harassment intimidation and bullying in any employment practice education program or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age ethnicity or race which is inclusive of traits historically associated with race including but not limited to hair texture and protective hairstyles such as braids locks and twists color ancestry nationality national origin immigration status ethnic group identifications religion pregnancy marital status parental status physical disability mental disability sex (including sexual harassment) sexual orientation gender gender identity gender expression medical information genetic information homelessness foster status military veteran status political affiliation or any other basis prohibited by California state and federal nondiscrimination laws consistent with Education Code 200 220 and 234.1 Penal Code 422.55 Government Code 11135 Section 504 and Title IX. Not all bases of discrimination will apply to both education services and employment. If you believe you or your student have been subjected to discrimination harassment intimidation or bullying you should contact your school site principal and/or the Districts Chief Equity Compliance Officer Section 504 Coordinator and Title IX Coordinator Rona Chacon Mellon by phone at by email or in person at 1300 Baker Street Bakersfield CA 93305. Copies of BCSDs Uniform Complaint policy Sexual Harassment policy and Nondiscrimination policies are available upon request.