Administrative Assistant

Diasorin is a global leader in immunodiagnostic and molecular diagnostic solutions advancing science to improve patient outcomes worldwide. For more than 50 years we have combined scientific rigor with an entrepreneurial mindset operating with a strong commitment to innovation accountability and results to deliver trusted diagnostic solutions.

As the Diagnostics Specialist Diasorin continuously invests in research technology and people. Guided by our values of operational excellence customer focus and teamwork we empower teams to think boldly act decisively and transform ideas into meaningful impact across one of the industrys broadest specialty diagnostic portfolios.

When you join Diasorin you are not just filling a role. You are helping build what comes next.

• Build What Matters
  Take ownership challenge the status quo and contribute directly to solutions that improve patient care worldwide.
• Innovate with Agility at a Global Scale
  Work in an entrepreneurial environment that enables speed collaboration and global impact.
• Grow in a People-Centered Culture
  Thrive in a culture that values accountability inclusion and continuous development.

Job Scope

The Administrative Assistant role will provide high-level administrative support for the Executive team. They are expected to routinely exercise sound and where appropriate independent judgment related to certain scheduling matters. The position will also assist in drafting and reviewing both internal and external communications for their Executive team. This position will be the first point of contact for employees visitors and stakeholders ensuring a professional and welcoming experience. This role is critical in maintaining office efficiency and supporting business operations through administrative and clerical responsibilities. This role will handle a variety of tasks from coordinating meetings and managing correspondence to assisting with travel arrangements and office logistics. This position will also serve as backup to the Administrative Assistant / Receptionist role.

The ideal candidate is a proactive and highly organized professional with strong communication skills and a customer-focused mindset. The incumbent will exercise discretion to effectively manage the administrative components and work closely with the Sr. Executive Assistant to the President. The role requires the exercise of discretion confidentiality and independent judgment in matters.

Key Responsibilities of the Job

Anticipating needs of the Executive team they support regarding tasks scheduling making travel arrangements coordinating domestic and international flights accommodations and other itinerary specifics
Coordinates meetings reserves conference rooms prioritizes functions and appointments ensuring that meetings are carried out seamlessly
Drafting of communications letters press releases and other forms of communication
Use of independent business and administrative judgment in key areas to support the team
General administrative duties such as planning events distributing information drafting agendas and executing executive-level documents
Using independent judgment in preparing reports and correspondence
Exhibiting professional demeanor and appropriate representation of Executive department is critical
Coordinating travel and maintaining the teams calendars
Professional interaction with Executives and staff
Confidentiality and discretion in handling sensitive information
Anticipating needs of functional VP regarding tasks and scheduling
General administrative duties including answering phones and executing executive documents
Professional demeanor and appropriate representation of department critical
Entering purchase requisitions / purchase orders into the system for the team
Coordinating catering lunches as needed

Education Experience and Qualifications

• High school graduate or GED equivalent
• At least 8 years prior experience as an Administrative Assistant and 5 years supporting of Corporate Executives experience preferred
• Experience working independently in a fast-paced environment with rapidly changing priorities
• Learning on the Flylearns quickly/open to change
• Organizational Agilityknows how to go through the proper channels to get things done
• Peer Relationshipcooperative team player trusted and supported by peers
• Planningsets specific goals and objectives ability to plan for the length and difficulty of assignments ability to break down projects into specific tasks/steps
• Priority Settingfocuses on what is most important
• Written Communicationseffectively communicates in writing

Training and Skills

• Business professional writing and verbal communication skills
• The ability to prioritize multiple projects and work under a tight schedule
• Proficiency in Microsoft Office including MS Outlook Word PowerPoint and Excel

Physical Requirements and Work Conditions

• Must work onsite at Luminex office at least 90-100% of the time
• Travel may be required approximately: 0% of the time No travel is required
• Flexibility in work schedule
• Ability to handle pressure of meeting tight deadlines
• Frequent work in high stress environment in direct contact with others

Physical Requirements

• Lifting/Use of Strength is Sedentary (up to 10 pounds)
• Climbing on the job is required: Occasionally--Up to 33% of the time
• Kneeling on the job is required: Occasionally--Up to 33% of the time
• Reaching on the job is required: Occasionally--Up to 33% of the time
• Stooping on the job is required: Occasionally--Up to 33% of the time
• Vision (Color) on the job is required: Occasionally--Up to 33% of the time

Diasorin offers a competitive rewards package focused on your overall well-being. We are proud to offer a comprehensive plan of health benefits retirement and financial wellbeing time off programs wellbeing support and perks. Benefits may vary by role country region union status and other employment status factors. You may also be eligible to participate in an annual incentive program. An incentive award if any depends on various factors including individual and organizational performance.

Diasorin is committed to building a workplace where people feel empowered to contribute ideas take ownership and grow their careers. We believe diverse perspectives strengthen innovation and help us deliver meaningful impact for patients and customers worldwide.

Diasorin is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability protected veteran status or any other characteristic protected by applicable law.

This posting and recruitment process are subject to applicable local laws and regulations in the country where the position is located. Additional employment disclosures candidate rights and employment conditions may apply based on local jurisdiction.

Individuals hired will be required to verify identity and eligibility to work and may be subject to a background check and drug screening where permitted by law. Diasorin is committed to providing reasonable accommodations for qualified individuals with disabilities during the application process. If assistance is required please contact .

Recruitment Fraud Notice

Diasorin never requests payment financial information or personal banking details from candidates at any stage of the recruitment process. Official communications from Diasorin recruiters will only come from a verified @ email address. If you have questions about the legitimacy of a recruitment communication please contact for verification.

Unauthorized third-party recruiting agencies may not submit candidates for this position without prior written authorization from the Diasorin Human Resources Department.