Administrative Assistant
Job Location:
Job Location:
Attleboro, MA - USA
Monthly Salary:
$ 20 - 23
Monthly Salary:
Posted on:
Yesterday
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position | Administrative Assistant | Status | Non-Exempt |
Department | Administration | Hours: | 20 hours weekly |
Reports To | COO | Salary Range | $20.00-$23.34 |
SCOPE OF WORK:The Administrative Assistant will provide key administrative and front office support ensuring smooth daily operations. Responsibilities include managing phones scheduling typing reports filing data entry and assisting with grants and contracts. The role also involves handling donations connecting clients to New Hope services and supporting senior managers in a collaborative fast-paced environment.
PRIMARY RESPONSIBILITES
Administrative Support
- Handle day-to-day administrative tasks including answering phones faxing copying filing and entering statistical data.
- Draft and edit reports correspondence and documents as needed.
- Assist in scheduling appointments meetings and maintaining office calendars.
- Support senior managers with various administrative tasks.
Office Management
- Manage office supplies and inventory including ordering coordinating deliveries and managing vendor contracts for all sites.
- Maintain office equipment such as phones copy machines and postage systems.
- Greet visitors and manage the front desk ensuring a welcoming and professional environment
Client and Donation Management
- Connect clients with appropriate New Hope services and provide resource referrals.
- Manage agency donations and coordinate donor communications.
Grant and contract support
- Assist in preparing and assembling grant applications contracts and renewals in compliance with funding source requirements.
Other Responsibilities
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow reporting procedures or expenditures.
- Related responsibilities as needed.
QUALIFICATIONS
- Strong organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word Excel Access); experience with Raisers Edge is a plus.
- Strong verbal and written communication skills with the ability to handle sensitive information confidentially.
- Ability to work collaboratively in a team-oriented setting.
- Excellent attention to detail and problem-solving abilities.
- Bilingualcandidates (preferred)
EDUCATION & EXPERIENCE
High school diploma or GED required; Associates or Bachelors degree preferred.
2-3 years of experience in an administrative or office role preferably in a non-profit or busy office setting.
Experience in managing office tasks such as scheduling report preparation and data entry.
Previous experience in fundraising or non-profit support is ideal.
New Hope provide equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status regarding public assistance veteran status or any other characteristic protected by federal state or local addition New Hope will provide reasonable accommodations for qualified individuals with disabilities.
New Hopes goal is to increase representation of women people of color veterans and individuals with disabilities. Our programs are designed to comply with all applicable federal state and local laws directives and regulations and cover all human resource actions including employment compensation benefits training education tuition aid transfers promotions and social/recreational programs.
Required Experience:
Junior IC
About Company
New Hope is a 501(c)(3) non-profit organization serving those affected by domestic and sexual violence. We offer a wide range of services which combine crisis intervention, violence prevention, life transition, and self-sufficiency opportunities, while promoting behavioral and systemi ... View more
