Administrative Assistant, AAD Volunteer Programs

Administrative Assistant AAD Volunteer Programs

About AAD Volunteer Programs

Alumni Affairs and Development (AAD) is committed to enhancing the lives of Cornell alumni and future alumni through lifelong partnership in commitment to the universitys founding principle of any person ... any study. AAD fosters vibrant lifelong alumni engagement of Cornell Universitys 370000 alumni through a variety of programs.

Cornell Volunteer Programs is part of the Engagement Initiatives Volunteer Programs and College and Unit Partnerships team (EIVP) a supportive innovative and motivated group of engagement professionals within Cornell Alumni Affairs and Development (AAD). EIVP builds meaningful connections through maintaining volunteer life cycle operations within Alumni Affairs offering lifelong learning and engagement through Cornells Adult University and Cornell Alumni Travel programs supporting College and Unit Alumni Affairs partnerships and providing scalable relevant alumni career support.

The Opportunity

Cornell Universitys Alumni Affairs and Development division is seeking an organized collaborative and service-oriented Administrative Assistant to support some of Cornells most influential alumni volunteer organizations and engagement this dynamic role youll help alumni andvolunteer leadersconnect with Cornell in meaningful ways while contributing to programs and events that strengthen the universitys global community.

Reporting to the Director of Volunteer Operations the Administrative Assistant provides essential operational administrative and programmatic support to the Engagement Initiatives Volunteer Programs and College and Unit Partnerships team.

This highly collaborative position combines administrative coordination relationship management communications event support technology systems administration project coordination and volunteer engagement. Youll play an important role in helping Cornells volunteers engage successfully with the university while supporting programs that recognize and celebrate their contributions.

Youll work closely with alumni leaders and volunteers support university-wide initiatives and collaborate with colleagues across Cornells colleges units and Alumni Affairs and Development division.

What Youll Do

Support Volunteer Programs and Engagement Initiatives:

• Coordinate meetings and events both in-person and virtual including scheduling agenda preparation materials development note-taking and follow-up.

• Serve as an important point of contact for alumni volunteers volunteer leaders students faculty parents and campus partners.

• Monitor and respond to program inquiries and provide high-quality customer service.

• Support volunteer leadership organizations including the Cornell University Council (CUC) the CUC Administrative Board and the Committee on Alumni Trustee Nominations (CATN).

• Maintain constituent information volunteer records and program databases.

Coordinate Programs and Special Projects:

• Lead the coordination and execution of volunteer training onboarding leadership development programs and webinars.

• Coordinate registration processes for major events including creating registration experiences troubleshooting participant issues reporting and on-site registration operations.

• Develop participant communications FAQs and resources that improve the volunteer and attendee experience.

• Maintain volunteer program websites online resources and internal communication tools.

Plan and Support Signature Events:

• Cornell Volunteer Summit

• Frank H.T. Rhodes Exemplary Alumni Service Awards

• Alumni Trustee Election

• Volunteer leadership meetings and recognition events
• Responsibilities may include logistics coordination communications registration coordination materials preparation volunteer support and event operations.

Administrative and Operational Support:

• Perform data entry reporting and quality assurance using various university systems and databases.

• Support financial and purchasing processes including invoices reimbursements purchase orders and event expenses.

• Assist with travel coordination and other administrative needs for team leadership.

• Track projects deadlines and operational processes to support team effectiveness and program success.

If youre someone who thrives in a fast-paced environment enjoys juggling a variety of projects and takes pride in delivering excellent customer service and administrative support wed welcome your application (to include a cover letter and resume)! Join us in helping create meaningful connections between Cornell and the thousands of alumni volunteers who make an impact around the world.

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• High School Diploma and two to four years relevant experience or equivalent combination.

• Advanced knowledge of Microsoft Office (including Outlook Email and Calendaring Teams Word Excel and PowerPoint) databases networked informational systems the internet and communication systems.

• Must be organized detail-oriented able to work with and around extremely sensitive and confidential information. Proven ability to maintain organized and accurate electronic files records contact lists templates and other program documentation to support effective team and volunteer operations.

• Excellent customer service and interpersonal skills.

• Effective verbal and written communication skills.

• Able to work under pressure in a fast-paced environment and meet deadlines.

• Ability to balance multiple tasks received from many team members.

• Ability to cultivate and develop inclusive working relationships with students faculty staff and community members.

It Would Be a Bonus if You Have Any of the Following

• Associates Degree and two to four years relevant experience or equivalent combination.

• Prior work in higher education administration alumni affairs and development or volunteer management.

• Experience with or aptitude and willingness to learn the following programs: iModules PeopleSoft Oracle Business Intelligence (OBIEE) Tableau Qualtrics Zoom CampusGroups AlumnIQ Basecamp or other project management tools and Google Workspace.

Important Notes About Applying

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• This position is eligible for a hybrid work arrangement. Employees typically perform this role on-campus 2 days per week and remotely 3 day per week.

• There is no relocation assistance available for this position.

• There is no visa sponsorship available for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role on-campus 2 days per week and remotely 3 day per week. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.

• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.

• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.

• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell

• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell

• Follow this link to learn more about the Total Rewards of Working at Cornell:

Total Rewards Working at Cornell.

Visa sponsorship is not available for this position.

Relocation Assistance is not available for this position.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

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• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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Cornellwelcomes students faculty and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancy-related conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.

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