Administrative Assistant 2, Meridian Campus (5105)

Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Administrative Assistant 2 Meridian Campus (5105)
Meridian/Boise
NOT eligible for remote work on-campus position

Institution Information

Idaho State University established in 1901 is aCarnegie-classified doctoral research and teaching institution with a culturebuilt on trust compassion stability and hope. ISU serves over 12000students in Pocatello Meridian Twin Falls and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grandnatural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

To perform complexsecretarial office administration and public relations assignments; performrelated work.

Theprimary responsibilities of this position include financial processing invoiceand payment management and maintaining accurate financial records incollaboration with campus staff and departments. The position works as part ofa team to support campus operations including room scheduling leaseagreements and administrative functions. Additional duties include providingfront office coverage and assisting the Administrative ServicesManager and Director of Student Services.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

- Processaccounts payable; paying invoices and creating direct pay requests reconcilingPcard billing for room reservations and parking.
- Billing Prepare invoices and process payments as needed for facilitiesreservation photocopier postage machine etc.
- Room Scheduling Work with university scheduler to reserve traditionalclassrooms each semester. Utilize EMS to schedule classrooms computer labsand conference rooms upon request.
- Student Handbook Work with the Director of Enrollment and Student Services toupdate the Student Handbook prior to each semester or as needed.
- Travel Utilize Chrome River system to prepare and submit travelauthorizations and reimbursements.
- Manage officesupply lease agreements office supplies and Spirit Store inventory.
- Processaccounts receivables.
- Assist Administrative Services Manager and Director of Student Services withtasks and projects when needed.
- Other duties asassigned such as annual events; Health Sciences Experience Night andCommencement.

Minimum Qualifications

Goodknowledge of:

- Office support functions including word processing filing composing a variety of business documents and reception.
- Researching compiling and summarizing data for reports.

Experience:

- Interpreting applying and explaining complex information such as regulations policies or services.
- Independently solving problems/performing liaison activities in a work setting.
- Coordinating activities requiring complex arrangements.

SpecialtyItems- Somepositions at ISU may require one or more of the following:

Some knowledge of:

- Financial record keeping.
- Supervisory practices.

Goodknowledge of:
- Legal terminology.
- Investigative procedures.

Experience:

- Public Relations.
- Using dictation/transcription equipment & taking minutes.

ISU minimum for this classification is $19.01/hour commensuratewith education and experience. To be considered for this opportunity apply on or before November 1 2026. Benefits include comprehensive health dental and vision; life insurance; disability plan; employeeassistanceprogram (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation provided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Posting Number: req2854
Type: Working 12 months per year
Position: Classified Staff
Division: Office Of Academic Affairs

Idaho State University is an Equal Employment Opportunity employer including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process you are encouraged to contact (TTY/TTD: 711) or

Preference may be given to veterans who qualify under state and federal laws and regulations.

Required Experience:

Junior IC