Administrative Assistant 2, Auxiliary Services (8033)

Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Administrative Assistant 2 Auxiliary Services (8033)
Pocatello - Main

Institution Information

Idaho State University established in 1901 is aCarnegie-classified doctoral research and teaching institution with a culturebuilt on trust compassion stability and hope. ISU serves over 12000students in Pocatello Meridian Twin Falls and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grandnatural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

To perform complexsecretarial office administration and public relations assignments; performrelated work.

The Administrative Assistant 2 for the Auxiliary Services Department provides comprehensive administrative and programmatic support. This position plays a critical role in supporting students and department operations for multiple units including: Event Services Student Union Recreation & Wellness and provide support to the AVP for Auxiliary Services and Campus Operations. The successful candidate will manage complex administrative tasks related to personnel processes communications purchasing financial processes and scheduling.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

AdministrativeOperations
- Assist the AVP for Auxiliary Services with preparing reportspresentations and department communication.
- Serve as the primary office contact.
- Manageday-to-day office operations and implement ISU policies and procedures.

Communication
- Handle inquiries (phone email in-person) and maintain timelyprofessional communication with faculty students and external stakeholders.
- Maintain department website and communication materials ensuring alignmentwith university branding standards.

Financial Contracts & Personnel
- Coordinate purchases travel arrangements budget reconciliation billingand hiring documentation. Prepare deposits and financial tracking.

Minimum Qualifications

Goodknowledge of:
-Office support functions including word processing filing composing a variety of business documents and reception.
-Researching compiling and summarizing data for reports.

Experience:
-Interpreting applying and explaining complex information such as regulations policies or services.
-Independently solving problems/performing liaison activities in a work setting.
-Coordinating activities requiring complex arrangements.

SpecialtyItems- Somepositions at ISU may require one or more of the following:

Some knowledge of:
-Financial record keeping.
-Supervisory practices.

Goodknowledge of:
-Legal terminology.
-Investigative procedures.

Experience:
-Public Relations.
-Using dictation/transcription equipment & taking minutes.

ISU minimum for this classification is $19.01/hour commensuratewith education and experience. To be considered for this opportunity apply on or before September 7 2026. Benefits include comprehensive health dental and vision; life insurance; disability plan; employeeassistanceprogram (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation provided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Posting Number: req2804
Type: Working 12 months per year
Position: Classified Staff
Department: Scheduling & Events

Idaho State University is an Equal Employment Opportunity employer including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process you are encouraged to contact (TTY/TTD: 711) or

Preference may be given to veterans who qualify under state and federal laws and regulations.

Required Experience:

Junior IC