Administrative- Assessment Production Associate

The American Registry of Radiologic Technologists (ARRT) is a leading credentialing organization. ARRT offers certification and registration in a wide range of radiologic disciplines helping people who work in medical imaging and radiation therapy to develop their careers. With nearly 360000 registrants we promote high standards of patient care with each new credential we award. Visit for more information and for details on ourbenefit offerings including health insurance retirement contributions paid time off and more.

Pay range is $24.09 -$28.34 per hour

Review afull job descriptionwhich includes additional information on duties and responsibilities skills and abilities and physical demands.

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The Assessment Production Associate 1(APA) 1 works with and assists the Assessments team to maintain ARRTs high-quality standards and is responsible for a range of exam and assessment production administrative tasks following detailed quality control process. The APA provides meeting support for virtual and onsite committees working closely with volunteers. The APA is a department resource for ARRT exam and assessment production and publication protocols and ARRT item and document editing styles. This role requires the ability to prioritize and complete assigned tasks independently and at times the aptitude to transition to new or additional tasks as required by the team following established schedules and protocols. This position is hybrid with approximately 50% onsite requirements.

Duties and Responsibilities:

Exam and Assessment Forms Administration

Prepare and preserve reports of department exam and assessment form preparation and publication activities

Maintain exam and assessment files and documentation

Prepare update and edit images and videos for exam and assessment forms

Provide grammatical suggestions to staff on item edits and item formatting according to ARRT standards

Complete timely quality control and production of exams and assessments according to schedules informing department staff of progress

Work with staff to ensure exam and assessment forms are developed and published according to established procedures

Learn understand and apply functionality of the test administrator software to complete publication activities troubleshooting issues as necessary

Complete and confirm transmission of exam and assessment files with the test administration organization

Item Bank Software Administration

Learn understand and apply functionality of the item banking software to perform tasks such as:

transfer item writing items into the item banking software

edit to images and videos and grammatical suggestions according to established protocols

complete item maintenance and update activities

update user/roles/permission as directed by staff

produce various reports as needed

Meeting and Workshop Support

Assist with and confirm completion of onsite and virtual volunteer committee meeting and workshop tasks such as:

create and arrange delivery of meeting invitations reminders and instructions

facilitate onsite hospitality and transportation

coordinate reserve and prepare onsite conference rooms for meetings or workshops

prepare meeting materials and computer equipment

perform varied support of staff and committee members

complete and document post-meeting tasks

Participate with staff in Item Writing Workshops

Database Administration - Volunteer Committees and Imaging

Learn understand and apply functionality of the volunteer database for committee related activities such as:

proof and review informational pages for accuracy

confirm completion of volunteer qualifications.

document communications with volunteers.

confirm committee availability for meetings.

run reports of volunteer data.

compose routine correspondence communications for committee members

maintain schedules for committee meetings and other projects

Recognize and report imaging database entry or functionality issues.

Assist in maintenance of the imaging database by receiving imaging uploads from volunteers and annotating images according to ARRT protocols and standards

Item Writer Support

Send materials and related documents to newly appointed item writers

Coordinate item writers payment; track items received and fees paid

Department Support

Evaluate inquiries and respond to or direct to other staff for response

Keep manager and assigned discipline exam development coordinator informed of exam and assessment development activities via regular weekly meetings or immediately if needed

Participate in ongoing team meetings providing input and information when appropriate

Participate in continuous process improvement

Participate in ongoing goals and personal development activities

Coordinate with other ARRT departments as needed to facilitate exam production processes

Support organizational priorities through active participation in ARRT Projects as assigned.

Proactively manage and deliver assigned ARRT project work.

Other duties as assigned and modified as business needs dictate.

Associate degree or equivalent industry experience

Three years of administrative assistant experience

Proficient computer skills including Microsoft Word Excel Outlook PowerPoint and Adobe Acrobat

Preferred Qualifications:

Bachelors degree

Skills and Abilities:

Proficiency with computer technology and software programs including the Microsoft Office 365 suite with intermediate level SharePoint and Adobe Acrobat skills along with the ability to learn and apply new programs

Professional verbal and written communication skills

Strong organizational time management and prioritization skills

Strong interpersonal skills

Strong application of ethics and confidentiality

Experience working both independently and collaboratively in a fast-paced environment

Ability to take direction from multiple sources

Ability to easily adapt to change based on the needs of the position department or organization

Demonstrated ability to prioritize multiple assignments and deadlines with strong attention to detail accuracy and analytical thinking

Keen eye for detail in written work including knowledge of appropriate grammar usage

Aptitude for troubleshooting matters with both internal and external partners

Required Experience:

IC