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Administrative and Processing Specialist
Job Location:
Job Location:
Baltimore, MD - USA
Yearly Salary:
$ 49214 - 77620
Yearly Salary:
Posted:
6 August 2026 (27 days ago)
Posted:
Application Deadline:
3 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Introduction
The Maryland Commission on Civil Rights (MCCR) is the agency responsible for enforcement of anti-discrimination and civil rights laws for the State of Maryland. MCCR is charged with investigating and administratively processing complaints that allege discrimination in employment housing public accommodations and the States commercial non-discrimination policy.
GRADE
11
LOCATION OF POSITION
William Donald Schaefer Tower
6 St. Paul Street
Baltimore MD 21202
Main Purpose of Job
To provide clerical administrative and technical assistance to the Assistant Director Administrative Services Department and Commissioners; as well as coordinate and/or serve as the agencys liaison in the areas of telecommunication services facilities management maintenance and janitorial services.
POSITION DUTIES
- Provides administrative assistance to the Assistant Director in assignments requiring independent judgment and follows through on the completion of all assignments to promote a smooth-running department and office.
- Assist the Assistant Director with coordinating and expending the annual budgetary appropriation.
- Prepare journal entries in FMIS for the Assistant Director.
- Generate budget reports for Assistant Directors review and approval.
- Serves as the ADPIC back up on an as needed basis.
- Prepares independently correspondence for review and signature of the Assistant Director and composes and signs important correspondence all entailing a wide knowledge of the agency and departments programs procedures functions and policies.
- Conveys administrative and agency decisions to the department administrative staff and other members of the agency and transmits orders and instructions with their authority.
- Establishes and maintains files electronic data and a filing system; obtains pertinent materials from the files and makes them available to Assistant Director administrative staff and other agency staff.
- Screens and handles telephone calls and visitors; schedule meetings arranges appointments and interviews for Assistant Director and Administrative Services Department.
- Acts as intermediary for the Assistant Director maintaining frequent contact with state public and private executives professional staff and other officials.
- Acts as trouble-shooter for operational problems within the agency.
- Prepares paperwork and coordinates the transfer of files to both the Agency and the State archives;
- Provides administrative support services to the agency and other duties as assigned
- Serves as Agency Workday Timekeeper
- Coordinates and maintains agencys electronic timecard and leave accounting system in Workday for all contractual and regular employees.
- Coordinates and maintains the agencys Statewide Workday system.
- Run required Workday reports and submits payroll authorization to the Department of Budget and Management for all contractual and regular payroll periods.
- Responds to request from Managers Supervisors and agency employees for guidance and/or advice regarding completing the electronic timecard in Workday
- Procurement & Inventory Operations
- Serves as the agencys Procurement and Property Officer.
- Advises and assists the Assistant Director with identifying and ordering any and all supplies and equipment requested by MCCR staff and Commissioners.
- Researches and recommends where agency can procure technology/supplies and other tools to support organizational efficiency.
- Cardholder for agency purchases and reconciles monthly credit card statements for agency purchases.
- Creates agency purchase orders in ADPICS.
- If certain receipts are needed to finalize or complete a procurement action follows up to make sure that such records are on file with the agency.
- Maintains and updates MCCRs inventory database to include IT furniture and supplies.
- Fill supply request orders for agency staff.
- Coordinates and handles all agency staff travel requests i.e. obtain hotel accommodations flight rail arrangements and registration if needed.
- Explains all travel regulations and prepares travel packet for agency staff prior to traveling.
- Reconciles month credit card statements to travel purchases for agency staff.
- Consults with outside State Telecommunication vendors regarding installation of phone system or service of existing phone system.
- Handles telephone programs within the Agency.
- Completes Telephone Service Request (TSR) electronically and submits to telecommunications and other vendors for additional equipment repairs etc.
- Prepares and maintains internal agency phone directory.
- Handles building maintenance requests from staff.
- Follows-up and documents problem resolutions.
- Serves as the agencys MBE SBR and VSBE Coordinator and liaison to Governors Office of Small Minority and Women Business Affairs. Duties include preparing monthly reports tracking purchases and attending quarterly meetings.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff clerical clerical technical or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience using FMIS and ADPICS.
- Experience with MS Office Suite preferred.
- Proficiency in Microsoft Excel.
- Experience in data entry.
- Ability to multi-task.
- Able to comfortably lift up to 20 pounds.
- Excellent verbal analytical organizational and written skills.
SPECIAL REQUIREMENTS
Candidates may be responsible for providing their own transportationas needed to access meetings remote locations and job destinations as assigned.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education training and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However if you are unable to apply onlinethe paper application and supplemental questionnaire may be submitted to:Department of Budget and Management Recruitment andExamination Division 301 W. Preston St. Baltimore MD application materials must be received in our officeby theclosing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment please contact theDBM Recruitment andExamination Division at or MD TTY Relay Service 1-.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer Maryland is committed to recruitment retaining and promoting employees who are reflective of the States diversity.
Required Experience:
IC
