Administrative Analyst

Position SummaryThe Arkansas Department of Education Office of Early Childhood (OEC) is seeking anorganized detail-oriented Administrative Analyst to provide advanced administrativeoperational and analytical support to the Program Administrator for the State Early ChildhoopLocal Lead Organization Program and the Head Start State Collaboration Office Director. Thisposition plays an important role in supporting the effective administration of both programs andensuring that program activities records communications reporting requirements andoperational processes are completed accurately and Administrative Analyst will coordinate administrative functions across the two programsareas maintain program records and documentation assist with data collection and reportingsupport meetings and stakeholder activities and help monitor timelines and requireddeliverables. The position requires strong organizational skills sound judgment and attention todetail and the ability to manage multiple priorities while working collaboratively with OEC staffcontractors Local Lead Organizations Head Start partners and other Duties and ResponsibilitiesThe Administrative Analyst provides advanced administrative and operational support to theProgram Administrator for the State Early Childhood Local Lead Organization Program and theHead Start State Collaboration Office Director. The position coordinates calendars meetingscorrespondence program materials travel and other administrative activities necessary tosupport the work of both program areas. The analyst assists with preparing agendas meetingmaterials presentations reports correspondence and other documents and ensuresappropriate follow-up on assignments and action position maintains organized physical and electronic records related to program operationscontracts reports meetings correspondence and other activities. The Administrative Analystensures that records and documentation are maintained in accordance with applicable staterequirements OEC procedures confidentiality requirements and established recordsmanagement practices. The position develops and maintains tracking systems to supportdeadlines deliverables reporting requirements program activities and other Administrative Analyst supports the State Early Childhood Local Lead OrganizationProgram by assisting with administrative coordination among OEC and Local LeadOrganizations across the state. Responsibilities may include maintaining contact andorganizational information coordinating meetings and communications tracking requiredreports and deliverables organizing program documentation supporting invoice andexpenditure documentation and assisting the Program Administrator with monitoring programactivities and contractual position supports the Head Start State Collaboration Office by assisting the Director withcoordination documentation meetings reporting and communication with Head Start and EarlyHead Start programs state agencies community partners and other stakeholders. TheAdministrative Analyst assists with maintaining program information organizing stakeholdermeetings and activities tracking grant requirements and deliverables compiling information forfederal and state reporting and supporting activities that strengthen coordination between HeadStart programs and Arkansass broader early childhood Administrative Analyst collects organizes analyzes and summarizes data from internaland external sources to support program administration and decision-making. The positionprepares reports spreadsheets presentations summaries and other materials thatcommunicate program information to OEC leadership and stakeholders. The analyst may review information for completeness and accuracy identify trends or discrepancies and assistprogram leadership in maintaining reliable information for planning monitoring and position evaluates administrative and operational processes to identify opportunities toimprove efficiency consistency documentation and service delivery. The Administrative Analystassists in developing and maintaining procedures templates tracking tools and workflows thatsupport effective program operations. The analyst works collaboratively with OEC leadershipand staff to implement improvements and ensure administrative processes align with Administrative Analyst also supports special projects meetings conferences stakeholderengagement activities and other initiatives associated with the Local Lead OrganizationProgram Head Start State Collaboration Office and broader OEC priorities. Other duties maybe assigned based on program and organizational needs.

Required Experience:

IC