Admin Supervisor FinanceBilling 27-01

Position: Admin Supervisor- Finance/Billing

Position code: 27-01

Position Location: All Sites

Current Work hours: 40HRS/WK (salaried position)

Compensation Range: $65563.44-$90111.36 Annually

Position Dates: ASAP

Supervisor: Chief Financial Officer

Date Position Posted: 10/06/2026

Deadline: 11/2/2026

Requirements: Bachelors degree required with a minimum of 15 years experience in billing to third party billers. Three (3) years experience working in the Public Mental Health field in an administrative role. Minimum of ten (10) years supervisory experience. Applicants must have the ability to perform several tasks/projects concurrently and have excellent interpersonal skills.

All internal and external job applicants are required to use UltiPro to apply for this position. Please see the Sanilac County CMH website at and click on Employment.

Job Description

Job Title: Admin Supervisor Finance/Billing

Department: Finance

Location: CMH Administration Building

Supervisor: CFO

Shift: 7:30am 5:00pm Monday - Friday

Classification: Supervisor

Pay Classification Master Level Supervisor

HR Review: 6/28/2024 10/29/2024 6/12/2025

Prepared Date: 09/30/2022

Prepared By: CFO

Supervisor Review: 1/3/2024 10/29/2024

Revision Date: 10/24/2022 12/04/2023 12/29/2023 10/6/2026

SUMMARY

Under the direction of the Chief Financial Officer serves as the main contact in the finance and billing departments. This position provides management leadership consultation direct supervision and development functions to these areas and tasks. Supervisor will provide support to the CFO. This position will also assist with projects monitor department tasks complete reports provide guidance to staff in the department and serve as a resource to staff in the Agency. This position serves as backup for the CFO reimbursement/billing and finance reporting and tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible to develop and produce reports for agency programs as requested and assigned by the CFO.
• Implement and coordinate billing/finance related projects in conjunction with the CFO i.e.: billing of third-party payers encounters PQRS etc.
• Responsible for staying up to date on all code service and payer information communicates relevant information to all applicable people and acts as a resource to staff and CFO.
• Acts as backup and assists with the validation and completion of audits/reviews/POC in the billing department (i.e.: fee assessment review compliance audit etc.).
• Assists with the preparation of rate configuration and ability to project cost/revenue for proposed programs. Enters and/or updates rate schedules as needed or as appropriate in the Agencys EMR.
• Assist with training of department staff in areas of billing and finance and job tasks particular to position.
• Knowledge of MDHHS and Medicaid Standards Recipient Rights HIPAA and Confidentiality Rules. Must remain up to date on any changes in all areas.
• Knowledge of basic accounting procedures statistical analysis fiscal management and reimbursement systems
• Participates in Agency and PIHP committees as directed.
• Attends conferences and trainings as appropriate
• Other duties as assigned.

COMPETENCIES FOR MANAGERIAL STAFF

Sanilac CMH staff are dedicated to providing services to the community to improve lives. When they see a task that needs to be completed they step in to assist or are first in line to help the Agency in promoting recovery discovery and independence. Each staff member works within their strengths and collaborates with their coworkers so that collectively we are a stronger whole. Staff provide positive feedback and suggestions to improve the quality of care in the Agency. They hold their coworkers the individuals they serve and the community in high esteem.

To perform the job successfully an individual should demonstrate the following competencies:

Initiative/Organization/Reasoning:

• Takes initiative and steps in to take on difficult challenges.
• Willing to identify problems and work to resolve them in the early stages.
• Plans and organizes work activities and uses time efficiently.
• Properly organizes and carries out job tasks in a timely manner.
• Sets expectations and monitors delegated activities.
• Know and understands job expectations and is willing to expand job knowledge and skills to be more effective to the Agency and the individuals served.
• Is enthusiastic about the Agencys Mission and is a positive influence for co-workers and individuals served.
• Demonstrates an understanding of and adherence to Agency policies and procedures and is willing to provide suggestions to make policies and procedures more efficient.
• Is willing to think outside of the box while able to make sound decisions and taking actions based on sound reasoning and weighing possible outcomes.

Ethics/Teamwork:

• Consistently treats all people with dignity and respect.
• Demonstrates expected ethics and principles.
• Accepts responsibility for actions and follows through on commitments.
• Demonstrates ability and willingness to work cooperatively and effectively as part of a team.
• Willingly acknowledges team members and co-workers value to your work.

Emotional Intelligence:

• Verbal and written communication is constructive effective respectful and clear.
• Exhibits confidence in others takes action and reacts well under pressure.
• Willing to take the time to learn about co-workers personality so that working together is more effective.
• Willingness to ask questions listen to others ideas and understand how the impact of your work impacts your co-workers/team.
• Provides direction to subordinates and provides regular feedback/responsible for subordinate activities.
• Willing/Ability to be cost conscious. Works within budget/develops and implements cost saving methods.
• Staff are expected to learn and understand job functions and carryout tasks in a proficient manner.

SUPERVISORY RESPONSIBILITIES

Manage subordinate staff responsible for overall direction coordination and evaluation. Carry out supervisory responsibilities in accordance with organizations policies and applicable laws. Responsibilities include interviewing and training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATION REQUIREMENTS:

Bachelors degree required with a minimum of 15 years experience in billing to third party billers. Three (3) years experience working in the Public Mental Health field in an administrative role. Minimum of ten (10) years supervisory experience. Applicants must have the ability to perform several tasks/projects concurrently and have excellent interpersonal skills.

LANGUAGE SKILLS:

Ability to read analyze and interpret common scientific and technical journals financial reports and legal documents. Ability to respond to common inquiries or complaints from customers regulatory agencies or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management public groups and/or boards of directors.

MATHEMATICAL SKILLS:

Intermediate Skills: Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Has the ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to define problems collects data establish facts and draw valid conclusions. Has the ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES LICENSES REGISTRATIONS:

Valid Drivers license.

COMPUTER SKILLS

Proficient with all Microsoft Office based programs including Word Excel and Access database skills. Proficient with EMRs.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; stoop/kneel; use hands to finger handle or feel objects tools or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Sanilac County CMH embraces an employment environment that promotes recovery and discovery a person-centered approach to treatment/services and cultural competence. An employee in this or any position is expected to support the employment environment. This includes having lived experience with behavioral health issues.

Supervisors

In your orientation you will find several benefits. You may want to take a moment to review the benefits listed below and costs associated with each of them. You must work over 30 hours per week to be eligible for medical and café benefits. Paid time off accruals are based on hours worked.

*Note if you do not need medical insurance $233.00 per month (less Social Security & Medicare Taxes) will be deposited into an annuity account. You will need to set up the annuity account through Nationwide Retirement.

For time off it is calculated upon the number of hours worked to reach the maximum benefit you must work 40 hours per week.

Required Experience:

Manager