Admin Services Coordinator Pediatrics
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Job Summary
Stead Family Department of Pediatrics is seeking an Administrative Services Coordinator. Within the Stead Family Department of Pediatrics this position provides operational and administrative support for project management marketing and communications meeting and event coordination and recruitment functions.
Duties to include:
Operational and Project Support
Manage multiple recurring departmental educational programs including scheduling communications logistics attendance tracking and execution. (Grand Rounds/Frontiers)
Coordinate Pediatric Quality Improvement (QI) Board initiatives and reporting activities including board compliance and documentation requirement
Coordinate agendas and other meeting documentation; update project documentation based on meeting outcomes
May track and monitor progress toward completion of strategic goals and initiatives and other projects
May participate in leadership or project meetings to capture notes or updates
Respond to questions and inquiries related to status of projects and initiatives
May assist with educational activities (medical students residents fellows) as directed
Marketing and Communications
Under the general direction of the Senior Communications Specialist write revise and distribute information across various platforms such as websites email letters and intranet.
Make routine website edits to departmental website () to support reputation and recruitment efforts.
Support communication inside the department by updating access to the Teams space and distribution lists and by developing and posting information to the intranet (The Loop).
Support communication of department initiatives in meeting planning.
Create and distribute bi-weekly departmental e-newsletter to support engagement goals. (Peds Express)
Draft and distribute memos and announcements on behalf of department leaders.
Recruitment Support
Assist with development of itineraries for faculty or staff recruitment visits
Coordinate and schedule interviews
Escort candidates around campus during in-person recruitment visits; may offer brief tours of work and common areas along with sharing information about the Iowa City community.
May assist Recruiter and/or Senior Communications Specialist with development of external advertisements
May attend and participate in recruitment meetings with department leadership
General Administration
Serve as primary backup and support to the Administrative Services Specialist within the Chairs Office supporting department executive leadership
Coordinate and facilitate monthly meetings with 80 staff members in attendance. (All Admin)
May participate on recognition committee and assist with organizing and ordering for departmental events or activities.
Scheduling support specifically for Department Administrative Officer (DAO) and Assistant Directors of Clinical Services
Order and maintain office supplies for department usage
Obtain quarterly printer counts and submit into database
Complete special projects as assigned
Perform other duties as assigned
About the Stead Family Department of Pediatrics and UI Stead Family Childrens Hospital
The Stead Family Department of Pediatrics is a national leader in pediatric medicine. The Departments mission is to provide outstanding care to the children of Iowa and beyond by being a leader in state-of-the-art clinical care to children performing cutting-edge research to find new treatment and cures for childhood illnesses and educating the next generation of pediatric health care providers. The Department comprises the medical and research staff of UI Stead Family Childrens Hospital. UI Stead Family Childrens Hospital is one of the nations top-ranked pediatric care and research institutions and Iowas only comprehensive childrens hospital.
Percent of Time: 100%
Pay Grade: 2B ( Highlights:
- Regular salaried position located in Iowa City Iowa
- Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans
Required Qualifications
- Bachelors degree or an equivalent combination of education and experience
- One to three years of related administrative experience
- Demonstrated experience with project coordination
- Excellent written and verbal communication and interpersonal skills
- Demonstrated ability to successfully balance multiple priorities and tasks simultaneously
Must be proficient in computer software applications including Power Point Word Excel and Outlook
Desired Qualifications
Experience with organizational communication
Basic understanding of branding
Experience with basic website editing
Prior experience managing calendars and scheduling meetings for leaders
Experience with Adobe Creative Suite
Application Process: In order to be considered applicants must upload resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled at any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization.
For questions contact
Required Experience:
IC
About Company
The University of Iowa is a top-tier public research university in Iowa City—home to more than 32,000 students, offering world-class programs across 200+ fields of study, renowned especially for its creative writing, acclaimed medical center, and balanced excellence in the arts and sc ... View more
