Admin Asst-MD

POSITION OVERVIEW:
Perform administrative duties in support of Managing Director(s) and functional department.

ESSENTIAL FUNCTIONS:

• Perform administrative duties in support of Managing Director(s) and department which may include maintaining files drafting correspondence and preparing presentations
• Sort read and determine routing of incoming mail and maintain follow-up files as needed
• Assist with routine and special projects which may include monitoring the progress of projects from initial request to completion
• Handle internal and external customer inquiries; resolve issues and refer complex situations to appropriate level as required
• Maintain personnel recordkeeping as required
• Maintain calendar coordinate and schedule meetings/ conference calls; provide material as appropriate for meetings/calls; may be required to take minutes during meetings and conference calls
• Make travel plans and maintain itinerary for trips. Prepare any necessary materials for trip. Ensure that expenses are submitted for payment
• Review vendor and professional invoices prepare documentation for approval and handle follow-up if required
• Order and maintain office supplies and other materials as needed
• Gather and compile information for regular and adhoc reports as needed by management and other staff
• Comply with all applicable laws/regulations as well as company policies/procedures
• Perform other duties as required

Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties essential functions and qualifications required of employees assigned to the job.

QUALIFICATIONS:

• High School Diploma or General Education Diploma (GED) plus four (4) years of business related experience which includes three years in an administrative support position
• Depending on the functional area supported additional knowledge skills abilities and experience may be preferred
• PC proficient with ability to use Microsoft Office Software including but not limited to; Word Excel PowerPoint
• Good typing/data entry skills
• Good time management organizational multi-tasking and interpersonal skills
• Ability to handle confidential information
• Good verbal and written communication skills with good spelling punctuation and basic grammar
• Ability to work independently and as a team member