Acquisition Utilization Specialist

***THIS IS NOT A VIRTUAL POSITION; YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

• Conducts analyses and recommends courses of actions to ensure that various clinical and administrative service requirements have addressed considerations such as construction budgeting supporting manpower and other factors.
• Establishes expedites and reviews consolidation of all procurement packages including unique emergent and complex requirements to meet timely and technical needs of assigned acquisitions.
• Reviews procurement documents for accuracy adequacy and completeness and assists subject matter experts as needed to ensure the final documents are acceptable.
• Develops sole source justifications in relation to cost limited availability or unusual nature when the health care resource need is either unique in the community or is subject to maximum utilization only through specialized resources contracting.
• Negotiates performance requirements among multiple sites and service lines in order to obtain agreement standardize enterprise equipment supply and/or service requirements in support of strategic acquisition plans.
• Establishes and maintains controls to ensure that contracts are executed in accordance with terms.
• Advises on all phases of negotiation with the contract specialist/contracting officer for contract modifications change orders supplemental agreements and delivery order processes including requirements definition justification and approval for service contract extension method of contracting evaluation of proposals and all phases of contract administration.
• Reviews contracts work directives and other ordering instruments to extract schedules of deliverable items and services and maintains records of performance and delivery against those schedules.
• Initiates review of contracts whenever there is overall concern by customers evaluates for impact and validity identifies alternatives for remediation/systemic change ensures corrective actions are taken and adequate response is provided.
• Recommends contract termination and need to exercise option years of the contract based on contract performance monitors funds availability and the need for the continuation of the services being rendered.
• Uses comprehensive knowledge of contract termination functions to review and analyze settlement proposals audit reports technical evaluations and subcontractor claims to determine allowable costs proper profit to be allowed and similar issues and to negotiate settlements.
• Performs other duties as assigned.

Work Schedule: Monday - Friday; 7:00AM -3:30PM.
Virtual: This is not a virtual position.
Position Description/PD#: Acquisition Utilization Specialist/PD99810S
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care you will operate in a model with three core elements seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veterans community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor Americas Veterans by providing exceptional health care that improves their health and well-being.

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Driver License is required.
• Physical Requirements: Work is primarily sedentary in nature.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 09/22/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must possess at least one (1) full year of specialized experience equivalent to the GS-9 level in the Federal service that equipped you with the particular knowledge skills and abilities to perform successfully the duties of an Acquisition Utilization Specialist and that is typically in or related to the work of this position. Specialized experience includes: handling contract related services product acquisition and procurement of items in a healthcare environment; overseeing contracts including pre-award and post-award; preparing procurement packages with unique emergent and complex requirements including development of requirement documents (e.g. performance work statements and objectives cost benefit analysis gap analysis sole source justifications past performance market research etc.); developing sole source justifications; developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations with other officials throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms. Note: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
  OR
• Education: Possess at least a Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree or LL.M. if related that provided the knowledge skills and abilities necessary to do the work of this position. (One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school 18 semester hours will be considered as satisfying the one (1) year of full-time study requirement). Note: If you select this option a copy of your transcripts is required. Education cannot be credited without documentation.
  OR
• Combination: Possess an equivalent combination of successfully completed graduate education and specialized experience as described above which meets the total qualification requirement for the GS-11 grade level. Note: If you select this option a copy of your transcripts is required. Education cannot be credited without documentation. Your resume must indicate clearly the nature of your duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at Demands: Work is primarily sedentary in nature. Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for facility operation resources to ensure joint commission and safety requirements are met.

Work Environment: Work is performed primarily in an office setting with adequate lighting heating and ventilation.

Required Experience:

IC