Accounts ReceivableBilling Specialist

The Billing Specialist is responsible for managing day-to-day invoicing and accounts receivable activities while working closely with the Accounting Manager. This role is ideal for a detail-oriented professional who is comfortable with construction and project-based billing and enjoys creating accurate efficient financial processes.

• Prepare and issue customer invoices including progress and milestone billings for long-term construction and project-based contracts.
• Track process and bill approved change orders promptly to ensure all completed work is invoiced accurately.
• Monitor accounts receivable aging follow up on outstanding invoices and resolve billing discrepancies with customers.
• Maintain accurate and current accounts receivable records within the companys accounting system.
• Coordinate with Estimating Project Management and Operations to ensure billings align with contract terms approved change orders and project progress.
• Support billing and recordkeeping requirements for commercial government and institutional customers including compliance with customer-specific invoicing formats and documentation requirements.
• Assist the Accounting Manager with bookkeeping financial reporting and other accounting-related administrative duties as assigned.

• Minimum of two years of experience in billing accounts receivable bookkeeping or a related accounting role.
• Construction project-based field services or contracting industry experience preferred.
• Proficiency with QuickBooks Online or comparable accounting software.
• Strong Microsoft Excel skills.
• Excellent attention to detail with the ability to manage multiple projects and invoices simultaneously.
• Strong written and verbal communication skills including experience handling customer collections professionally.

• Experience with progress billing percentage-of-completion billing or AIA-style pay applications.
• Familiarity with government municipal institutional or other public-sector contract billing requirements.
• Knowledge of construction contracts change order management and project accounting principles.