Accounts Receivable Technician

Responsible for performing a variety of accounts receivable and collection duties within the One Stop with primary emphasis on student accounts receivable financial aid student records and performing procedures in accordance with Federal Title IV funds utilizing extreme customer service. To authorize credit agreements and perform the functions of the collection process.

This position is currently open until 11:59 pm on October 11th 2026.

This position is now open for any interested party to apply.

Accounts Receivable (approx. 40% of Time)

1. Assume responsibility for performing the duties of the student receivables process. Responsible for working with receipting and researching all incoming institutional monies associated with student accounts. Work with various outside agencies.
2. Post revenue transactions generated from Student Portal One Stop Housing Family Center and Curry campus. Journalize and post transactions to correct errors removal of fees on student accounts and adjust Housing and Culinary deposits
3. Review student accounts to problem solve and determine proper application and removal of charges.
4. Determine the accuracy of records within the receivables module and resolve issues by coordinating and implementing solutions which may necessitate coordination between the Registrar Financial Aid Office First Stop Housing Culinary and the Curriculum and Scheduling Coordinator.
5. To ensure students are being billed correctly the setup and troubleshooting of the billing tables associated with course numbers academic year term and course catalog is monitored weekly/daily. Work closely with the Curriculum and Scheduling Coordinator faculty deans and other departments as needed.

Refund Checks (approx. 25% of Time)

1. Comply with Title IV guidelines for writing packaging and disbursing financial aid foundation funds and tuition grants assigned to students accounts receivable.
2. Calculate verify and issue student refund checks.
3. Comprehend the 1098-T IRS regulations and assist the Business Office in the preparation issuance and customer service regarding the annual 1098-T.

Collections Payment Plans (approx. 35% of Time)

1. Assume responsibility for the collection of all delinquent debts invoked through the student registration process disbursement process NSF checks use of physical education equipment and/or other services provided within the community college environment.
2. Pursue avenues necessary to obtain successful payment plans.

Performs Other Duties and Special Projects as Required/Assigned

REQUIRED QUALIFICATIONS

Associate degree OR the equivalent to two (2) years or more of post-high school training or education in accounting computers or business-related classes.

Minimum of two (2) years of experience in accounts receivable duties including authorizing credit the collection process and cashiering.

Successful applicants for this position must possess the following knowledge skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodation:

• Ability to communicate effectively both orally and in writing using the English language with or without the use of an interpreter.
• Ability to work effectively and sensitively with individuals of diverse cultural backgrounds and perspectives and abilities.
• Ability to maintain confidentiality and adhere to all federal state and college policies regarding student information.
• Ability to consistently convey a pleasant and helpful attitude by using excellent interpersonal and communication skills to control sometimes stressful and emotional situations. Requires sufficient communication and human relations skills to resolve complaints/issues defuse anger and convey messages.
• Ability to perform data entry in the college-wide Student Information System word processing and spreadsheet applications. Exhibit a high level of computer literacy sufficient to use software such as word processing spreadsheets and databases to produce correspondence documents and reports. Sufficient manual dexterity to be able to operate office computer calculator other office equipment.
• Strong organizational skills with the ability to prioritize and work on multiple tasks simultaneously under constant pressure and deadlines working effectively despite frequent interruptions.
• Ability to draw on a broad range of knowledge and experience in accrual and fund accounting including experience in Department of Education requirements Stafford loans Federal Title IV programs accounts receivable and collections.
• Ability to read review understand and apply concepts presented in training programs conferences federal and state regulations professional literature and other related materials pertaining to housing and residence life administration.
• Ability to understand the accounting system modules including Sponsor Billing Accounts Receivable Cash Receipts General Ledger Financial Aid Registration and Scheduling.
• Ability to work independently on assigned projects with a high degree of dependability and minimal supervision.
• Ability to maintain professionalism confidentiality and objectivity under constant pressure and crisis situations. Compliance and complete understanding of FERPA is essential. Ability to work with time deadlines and a high level of accuracy using independent judgment.
• Ability to work and cooperate with staff at all levels and assist other Finance and Budget Department employees in maintaining a free-flowing student-oriented atmosphere

PREFERRED QUALIFICATIONS

Applicants for this position possessing one or more of the following knowledge skills and abilities will receive preferred consideration through the selection process:

• Knowledge of Title IV funds and/or familiarity with the registration process.
• Work experience in a college or educational setting.

SUPPLEMENTAL INFORMATION

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.

For assistance with this please For technical assistance with your application please call .

Please note: We recognize that our application process can be lengthy so before you begin please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions the system may automatically screen you out from further consideration.

Required documents must be provided at the time of application. Please remove any personal information such as photographs date of birth gender social security number and other protected information from your containing protected information will be considered incomplete. Incomplete applications will not be considered.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason please be sure to include everything in your application that you want the college to consider towards placement.

The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.

Final candidates will be subject to a criminal background check as part of the employment process.

REASONABLE ACCOMMODATION STATEMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

This job description is a general description of essential job is not intended as an employment contract nor is it intended to describe all responsibilities skills effort or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.

VETERANS PREFERENCE STATEMENT

Applicants are eligible to use Veterans Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225 408.230 and 408.235; and OAR and . Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.

DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) OR Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
  • You can request copies of your military service record through the National Archives website at: information regarding Veterans Preference qualifications visit the following website: is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race color gender marital status sexual orientation religion national origin age political affiliation parental status veteran status or disability in any educational programs activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga or TDD . All other issues concerns and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.

    
    

    Annual Campus Crime/Annual Fire Safety (Clery Act) Report

    The Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee you have a right to obtain a copy of this information. You may review this information here:Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at .